Yard Administrator in Glasgow

At Allied Vehicles we design, develop, and manufacture a wide range of specialist vehicles, including wheelchair accessible vehicles, taxis, and minibuses. In addition to manufacturing vehicles, we also offer a range of aftersales services (onsite and mobile), including servicing, repairs and maintenance and we are Scotland’s largest independent parts distributor. We are a driven, high performance, family business, that achieves our goals through engaging our people and maximising opportunities. Our commitment to quality and innovation has made us a trusted name in the industry and we seek enthusiastic and dedicated individuals to join our team. We are now recruiting for a Yard Administrator to join our Operations department.

You will liaise between internal departments and the depot/yard operators to ensure that the administrator tasks such as schedule, vehicle movement, data entry and paperwork completion, flow correctly and efficiently. Hours of work are Monday to Friday, 8am – 4.30pm and the salary is £12.98 per hour + bonus. This position provides an excellent opportunity to become part of a forward-thinking and dedicated company.

Why Join Us?

• Generous Annual Leave: Enjoy 25 days of holiday, plus 8 bank holidays.
• Financial Security: Access our group life scheme and annual profit share.
• Competitive Growth: Annual salary reviews to ensure you're rewarded for your contributions.
• 24/7 Health Support: GP24 by HealthHero provides virtual GP services and second opinions for you and your family, 24/7/365.
• Benefits package: Enjoy industry-leading perks and discounts at your fingertips plus a holiday purchase scheme and EV leasing through OctopusEV.
• Convenient On-Site Facilities: Free staff parking and an on-site cafeteria for your convenience.
• Sustainable Travel: Save on your commute with our cycle-to-work scheme.
• Continuous Development: Frequent learning opportunities to help you grow professionally.
• Exclusive Discounts: Take advantage of after-sales discounts for yourself, friends, and family.
• Recognition and Rewards: Celebrate your success with our company values and long-service awards program.

The main duties of the role are:

• Respond to incoming telephone and email enquiries.
• Proactively plan the daily transport schedule with our OEM suppliers to the yards.
• Ensure the accurate recording of all data entry into ERP system and spreadsheets.
• Create order packs for each vehicle.
• Develop a system for vehicle movement accuracy in the depot and yards, ensuring all vehicles are traceable and location is clearly identified.
• Assist in vehicle stock checks.
• Ensure delivery and collection of converted vehicles are controlled.

To be effective in this role, you will have:

• Strong communication skills, both verbal and written.
• Ability to accurately record data entry into ERP system and spreadsheets.
• Previous experience in a similar role, with similar responsibilities.
• Ability to work fast and efficiently.
• A full UK Driving Licence is essential for this role.

We are an Equal Opportunities employer and encourage applications from all members of the community. We are committed to the disability confident initiative, and creating an inclusive workplace where all individuals, regardless of disability, have the opportunity to thrive. We encourage applications from candidates with disabilities and will make reasonable adjustments where required to support you through the recruitment process and beyond. We will offer a guaranteed interview to any applicant who considers themselves to be disabled, and who meets the requirements for the post. We appreciate all applications, but only shortlisted candidates will be contacted for an interview. Thank you for considering Allied Vehicles as your potential employer. We look forward to reviewing your application.