At a Glance
- Tasks: Manage Board meetings, prepare agendas, and ensure compliance with regulations.
- Company: Join a leading bank focused on effective governance and compliance.
- Benefits: Flexible working, development opportunities, and a supportive team culture.
- Other info: Enjoy regular social activities and family-friendly policies.
- Why this job: Be part of a dynamic team ensuring the bank's governance and compliance.
- Qualifications: ICSA qualification or equivalent, strong organisational skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Role Overview
This role will focus on managing all aspects of Board and Board sub-committee administration, as well as assisting with core company secretarial responsibilities to ensure compliance with statutory and regulatory obligations. We are seeking a proactive and detail-oriented Assistant Company Secretary to support the effective governance of the bank.
Board & Committee Support
- Coordinate and manage the scheduling of Board and Board sub‑committee meetings
- Prepare and distribute agendas in consultation with the Company Secretary, CEO and Chair
- Compile and circulate high‑quality committee packs using Board Intelligence
- Attend meetings to take accurate minutes and track action items
- Maintain forward planners and ensure timely follow‑up on matters arising
- Assist in annual assessment of board effectiveness
Company Secretarial Duties
- Maintain statutory registers and ensure timely filings with Companies House
- Assist with the preparation and submission of annual returns and confirmation statements
- Support the onboarding and off‑boarding of directors, including Companies House filings, induction materials and arrangement of induction meetings
- Help ensure compliance with the bank's articles of association, corporate documents and governance framework
- Assist with the preparation of governance sections of the annual report and other regulatory disclosures
Governance & Compliance
- Support the implementation of governance and best‑practice internal policies
- Monitor regulatory developments relevant to company secretarial practice and assist in updating procedures accordingly
- Maintain accurate records and support internal and external audits as required
Qualifications
- Qualified or working towards qualification with ICSA (or equivalent)
- Experience in a company secretarial role within financial services or a regulated environment
- Strong organisational and time management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- High attention to detail and discretion in handling confidential information
- Self‑starter with the ability to work with minimal supervision
- Experience supporting senior executives and non‑executive directors
Benefits
- Full onboarding support and continued development opportunities
- Options for flexible working
- Regular social activities
- Pension contributions
- Discretionary bonus scheme
- Private health cover
- Life assurance
- Family friendly policies including enhanced maternity & paternity leave
Remote Assistant Company Secretary - Part time/Flexible 3 days in Guildford employer: Allica Bank
As a Remote Assistant Company Secretary at our esteemed bank, you will thrive in a supportive and flexible work environment that prioritises your professional growth and well-being. We offer comprehensive onboarding, ongoing development opportunities, and a range of benefits including private health cover and family-friendly policies, all while fostering a culture of collaboration and excellence. Join us to play a pivotal role in ensuring effective governance and compliance, making a meaningful impact from the comfort of your own home.
StudySmarter Expert Advice🤫
We think this is how you could land Remote Assistant Company Secretary - Part time/Flexible 3 days in Guildford
✨Connect with Campus Reps
If you're looking for part-time work in banking, try to connect with your university's career services and campus representatives from banks. They often host recruitment events or provide exclusive job listings, which can give you a leg up in the application process.
✨Get Involved in Financial Societies
Join finance or investment clubs at your university. These societies not only provide fantastic networking opportunities but also often collaborate with financial institutions for internships or part-time roles, making it easier for us to land those positions.
✨Use LinkedIn for Hidden Gems
Keep an eye on LinkedIn for part-time opportunities at banks, specifically targeting roles like customer service or administrative support. Companies like Allica Bank often post openings there first, so be on the lookout and don’t forget to engage with their content!
✨Showcase Your Skills Directly
When applying for a part-time role, consider creating a simple portfolio that highlights your finance-related skills or projects. Whether it's a personal finance blog, a financial analysis you've done, or any relevant coursework, having this ready can impress hiring managers at Allica Bank.
We think you need these skills to ace Remote Assistant Company Secretary - Part time/Flexible 3 days in Guildford
Some tips for your application 🫡
Show Off Your Numbers Game:In the banking and financial services world, it's all about numbers. Highlight any relevant coursework, grades, or certifications, like AAT or CFA, on your CV. If you can point to specific projects or tasks where you managed finances or analysed data, that's a big plus!
Tailor Your Cover Letter to Us:When writing your cover letter, don’t just reiterate your CV. Tell us why you want to work at Allica Bank and how this part-time role fits into your career goals. Map your skills and experiences directly to the job spec, and don’t forget to weave in any technical skills you have, like experience with financial software!
Marry Experience with Availability:Since this is part-time, it’s super important to state your availability clearly in your application. Highlight any previous work experience, even if it's not directly in finance, that shows your reliability and ability to juggle various commitments. Flexibility can be a real asset!
Keep It Professional Yet Personal:While you want to keep a professional tone, don’t be afraid to inject a bit of your personality into your application. Especially for a part-time role, we’re looking for someone who's not just skilled but also a good fit for the team at Allica Bank. A little light-heartedness can go a long way!
How to prepare for a job interview at Allica Bank
✨Brush Up on Your Numbers
For a role in banking and financial services, you’ll likely encounter numerical tests that gauge your analytical skills. So, let’s whip out those maths skills! Practise mental arithmetic and get comfy with basic financial concepts; this'll really help you shine during the assessment stages.
✨Know Your Financial Products
Knowing your stuff about the various financial products and services is crucial. Be prepared to discuss topics like loans, mortgages, investment funds, and credit options. Having a finger on the pulse of current market trends and economic events can also give you an edge—the interviewers will appreciate your insight!
✨Flexibility and Commitment are Key
Since you're aiming for a part-time position, emphasise your flexibility and willingness to commit your time effectively. Highlight your ability to balance studies or other commitments while delivering results at work. This kind of attitude can set you apart from the competition.
✨Showcase Your Portfolio of Experience
Even though it’s a part-time role, companies want to see your motivation and past experience. Bring examples of relevant projects or roles, including internships or coursework that demonstrate your understanding and passion for banking and finance. The more tangible your examples, the more convincing you’ll be!
