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- Tasks: Keep our office running smoothly with various facilities management tasks.
- Company: Join Allianz, a global leader in financial services with a collaborative culture.
- Benefits: Flexible working hours, career development, and mental health support.
- Other info: Be part of a diverse team that values innovation and teamwork.
- Why this job: Make a real impact while growing your skills in a dynamic environment.
- Qualifications: Experience in facilities management and strong communication skills required.
The predicted salary is between 30000 - 40000 ÂŁ per year.
About Us
At Allianz, we are committed to securing the future of our clients and employees. As a leading global financial services provider, we offer a wide range of insurance and asset management products and services. Our culture is built on trust, collaboration, and innovation, fostering an environment where our employees can thrive and make a meaningful impact. We believe in empowering our team members to grow both personally and professionally, and we are dedicated to creating a diverse and inclusive workplace.
Location: Allianz Office – Croydon
Why Work for Us
- Global Impact: Join a company that makes a difference in the lives of millions worldwide.
- Career Growth: We offer opportunities for professional development and career advancement.
- Inclusive Culture: Be part of a diverse team that values collaboration and innovation.
- Employee Well-being: We prioritise the health and well-being of our employees with comprehensive benefits and support.
Key Responsibilities
- Maintain the general tidiness of the office, focusing on copy points and the post room.
- Collect, sort, and deliver mail around the office daily.
- Manage outgoing courier items, including same-day, overnight, or international deliveries.
- Perform reprographics duties such as printing, photocopying, and binding.
- Monitor and replenish stationery, binding, and office supplies.
- Assist with office projects, including re-configurations and furniture moves.
- Provide ad-hoc support to the Reception team.
- Identify and report maintenance issues, overseeing works to completion.
- Assist with contractor work permits and organise access passes.
- Liaise with and supervise external contractors as needed.
- Support joiner/leaver processes, including health and safety training and access pass management.
- Create and issue physical and mobile access passes for employees.
- Assist with loading bay bookings and organise confidential waste collections.
- Support office archiving processes.
- Plan and execute company events, including event production tasks.
- Perform ad-hoc offsite errands, such as post office visits and supplier interactions.
- Embrace AI, machine learning and analytics for smarter insights.
AI Readiness: Work effectively in an environment shaped by artificial intelligence (AI), machine learning, data, analytics and cloud-based tools, using insights responsibly with our standards of data governance, security and ethical use.
What You Will Bring
- Ability to manage multiple tasks and adapt to changing priorities effectively.
- Strong skills in building effective relationships with diverse groups, fostering collaboration and teamwork.
- Strong client focus with the ability to deliver customer-centric solutions.
- Demonstrated business judgement with proactive, hands-on support.
- Flexibility to thrive in fast-paced, high-pressure conditions.
- Focus on continuous improvement, taking ownership and initiative in tasks and projects.
- Clear and confident communication and presentation skills, both verbal and written.
- Collaborative teamwork approach with a global perspective, balancing stakeholder needs and cultural awareness.
- Strong sense of accountability and integrity, maintaining confidentiality in all dealings.
- Prior experience in facilities management within a fast-paced environment.
- Proven ability to operate effectively in a dynamic workspace.
- Good working knowledge of computer software programmes such as Word, Excel and PowerPoint.
What We Offer
- The “New Normal”: Work flexibly according to internal guidelines (e.g., hybrid model / flexible working hours).
- Investments for the future: Access to pension / savings plans / Allianz products.
- Shared success: Company share purchasing plan.
- Support for what matters: Mental health and wellbeing programmes.
- Investments in your career: Career opportunities within the entire Allianz Group.
- Investments in your skills: Comprehensive learning and development offerings, including certifications and professional qualifications.
… and so much more!
Why join Us
If you are a proactive, detail-oriented individual with a passion for facilities management and a desire to contribute to a dynamic team, we invite you to apply for the Facilities Administrator position at Allianz. Be part of a company that values your skills and offers opportunities for growth and development.
How we hire
To Recruitment Agencies: Allianz recruits through dedicated in-house teams and does not accept unsolicited resumes / CVs, candidate introductions or outreach from agencies or search firms. We only engage agencies under a prior, written contract and, where applicable, via our Preferred Supplier List (PSL). No fees will be paid for any candidate submitted or introduced without a contract in place, even if that candidate is subsequently hired. Do not contact hiring managers directly. Any breach, including unsolicited submissions, off-PSL contact, or attempts to invoice without an agreement, will result in candidate disqualification, termination of any existing contract and non-payment of fees.
Equal Opportunity
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.
Join us Let’s care for tomorrow.
Facilities Administrator-Procurement in London employer: Allianz Partners
Contact Detail:
Allianz Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator-Procurement in London
✨Tip Number 1
Network like a pro! Reach out to current employees at Allianz through LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing the Facilities Administrator role.
✨Tip Number 2
Prepare for the interview by researching Allianz's culture and values. Think about how your skills in facilities management can contribute to their commitment to innovation and collaboration.
✨Tip Number 3
Showcase your adaptability! Be ready to discuss examples of how you've managed multiple tasks in fast-paced environments. This will highlight your ability to thrive under pressure, which is key for this role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Allianz team.
We think you need these skills to ace Facilities Administrator-Procurement in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Facilities Administrator role. Highlight your relevant experience in facilities management and how it aligns with Allianz's values of collaboration and innovation.
Showcase Your Skills: Don’t forget to emphasise your strong communication skills and ability to manage multiple tasks. Allianz is looking for someone who can thrive in a fast-paced environment, so give examples of how you've done this in the past.
Be Authentic: Let your personality shine through in your application. Allianz values a diverse and inclusive culture, so being genuine about your experiences and motivations will help you stand out.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people and shows your enthusiasm for joining the Allianz team!
How to prepare for a job interview at Allianz Partners
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities Administrator-Procurement. Familiarise yourself with tasks like managing office supplies, liaising with contractors, and supporting office projects. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Adaptability
Given the fast-paced environment mentioned in the job description, be prepared to discuss examples of how you've successfully managed multiple tasks or adapted to changing priorities in previous roles. Highlighting your flexibility will resonate well with the interviewers.
✨Emphasise Teamwork and Collaboration
Allianz values collaboration, so come ready to share experiences where you've worked effectively within a team. Discuss how you’ve built relationships with diverse groups and contributed to a positive team dynamic. This will align with their inclusive culture.
✨Prepare Questions About Company Culture
At Allianz, they prioritise employee well-being and career growth. Prepare thoughtful questions about their culture, development opportunities, and how they support employees' mental health. This shows that you’re not just interested in the job, but also in being part of their community.