At a Glance
- Tasks: Coordinate busy schedules, manage travel logistics, and support senior executives.
- Company: Dynamic financial services firm with a focus on inclusivity and collaboration.
- Benefits: Hybrid work model, competitive salary, bonuses, and career development opportunities.
- Other info: Embrace flexibility and work-life balance in a vibrant international environment.
- Why this job: Join a supportive team and make an impact while developing your professional skills.
- Qualifications: Experience as a PA in Financial Services and strong organisational skills required.
The predicted salary is between 60000 - 65000 £ per year.
We are looking for a Personal Assistant (m/f/d) to the Global Head of Broker Management in London and the Global Head of Marketing in Toronto.
The role is based in our office in London.
Responsibilities
- Coordinate and schedule a busy calendar of both internal and external meetings across multiple countries and time zones.
- Collaborate with the PAs and EAs of internal and external stakeholders to ensure smooth scheduling and communication.
- Organise end-to-end travel across Europe and intercontinentally, including flights, hotels, airport transfers, taxis and any other logistics needed to keep trips running seamlessly.
- Filter emails, highlight urgent correspondence, filter phone calls and invitations.
- Act as the go-to person for all direct reports, as well as internal and external stakeholders, building strong relationships and keeping communication flowing smoothly and diplomatically.
- Prepare agendas and provide support by creating presentations and reports.
- Contribute to and coordinate ad-hoc projects and initiatives.
- Undertake other duties as requested.
Qualifications
- Proven senior PA experience within Financial Services with a natural ability to build rapport at all levels and strong organisational skills.
- Experience handling complex international diary management and travel.
- Competent user of Microsoft Office applications: Outlook, Power Point, Excel, Word.
- Excellent interpersonal skills at every level of the organisation.
- Tact and discretion.
- Well-developed ability to filter information, assess priorities and work independently.
- Ability to remain calm and focused under pressure.
- Service-minded, resilient and able to find solutions.
- Impeccable written and spoken English.
- Basic understanding of artificial intelligence (AI) and its potential applications in business.
Benefits
- Hybrid working model with flexible arrangements.
- Competitive salary with a generous bonus scheme.
- Company pension scheme.
- Private healthcare.
- Generous parental leave benefits.
- Career development and digital learning programs.
- International career mobility opportunities.
- Support for returning from career breaks.
We are committed to nurturing an inclusive environment where everyone feels they belong. We encourage flexibility and support a work-life balance.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.
If you need any adjustments to be made during the application and selection process, please email
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StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Allianz Commercial!
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We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Allianz Commercial. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Allianz Commercial and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Allianz Commercial. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Allianz Commercial's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Allianz Commercial
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Allianz Commercial.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Allianz Commercial will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
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Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Allianz Commercial and how you would contribute to adapting HR strategies.
