At a Glance
- Tasks: Support the Purchasing Department by procuring materials and maintaining supplier relationships.
- Company: Join a busy manufacturing team with a focus on collaboration and efficiency.
- Benefits: Enjoy a stable full-time role with competitive pay and a supportive work environment.
- Other info: Great opportunity for career growth in a fast-paced industry.
- Why this job: Be part of a dynamic team that ensures smooth operations and stock availability.
- Qualifications: Experience in purchasing and strong Excel skills are essential.
We are seeking an experienced Purchasing Administrator to join our team in a permanent, full-time position within a busy manufacturing environment.
This is a fully office-based role, working Monday to Friday, 8:00am to 5:00pm (30-minute lunch break).
Job Purpose
To support the Purchasing Department by ensuring the timely procurement of materials and consumables to meet business requirements.
The successful candidate will build strong supplier relationships, maintain accurate purchasing records, and help ensure stock availability while delivering excellent service levels.
Key Responsibilities
- Process daily purchase orders accurately and efficiently using Sage.
- Source materials, obtain quotations, and negotiate with suppliers where appropriate.
- Expedite outstanding purchase orders to ensure delivery requirements are achieved.
- Monitor inventory levels and identify purchasing requirements to maintain stock availability.
- Liaise with suppliers to resolve delivery issues, shortages, and quality concerns.
- Maintain accurate purchasing records and supplier information within Sage.
- Set up new suppliers, completing all required documentation and internal approval processes.
- Attend daily team meetings to discuss urgent requirements, overdue deliveries, and supply issues.
- Participate in regular supplier review meetings to monitor supplier performance and service levels.
- Monitor and replenish consumable stock.
- Work closely with Goods In, Stores, and Finance to ensure purchase orders, delivery notes, and invoices are accurately matched and processed.
- Investigate and resolve invoice discrepancies in a timely manner.
- Produce purchasing reports and analyse data using Microsoft Excel.
- Coordinate courier collections and deliveries, investigating delays, damages, or lost shipments where necessary.
- Assist with quarterly stock takes and inventory reconciliation.
- Provide general administrative support to the Purchasing and Operations teams.
- Undertake any additional duties appropriate to the role.
Essential
- Previous experience in a Purchasing Administrator or Procurement Administration role.
- Strong understanding of general purchasing and procurement principles.
- Experience using Sage (or similar ERP system).
- Advanced working knowledge of Microsoft Excel and other Microsoft Office applications.
- Excellent organisational skills with the ability to manage multiple priorities.
- Strong attention to detail and high levels of accuracy.
- Excellent written and verbal communication skills.
- Good numerical skills with the ability to analyse purchasing and inventory data.
- Ability to work both independently and as part of a team.
- Monday to Friday (20-24hrs weekly)
Purchasing Administrator in Tipton employer: Alliance Personnel
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StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Administrator in Tipton
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Alliance Personnel.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Purchasing Administrator in Tipton
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Alliance Personnel:Your cover letter should read like you’re chatting directly to Alliance Personnel. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Alliance Personnel.
How to prepare for a job interview at Alliance Personnel
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Alliance Personnel!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Alliance Personnel. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Alliance Personnel's culture.
