At a Glance
- Tasks: Lead and develop the administration team while managing daily operations and strategic objectives.
- Company: Join a dynamic healthcare organisation focused on excellence and innovation.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Opportunity for career growth and to implement innovative strategies in a collaborative setting.
- Why this job: Make a real impact in healthcare by enhancing administrative efficiency and team performance.
- Qualifications: Strong finance knowledge, excellent IT and communication skills, and experience in high-pressure situations.
The predicted salary is between 35000 - 45000 £ per year.
We have a fantastic opportunity for an Administration Manager to join our team. The Administration Manager will be responsible for the Administration teams. This includes booking staff and receptionists.
Qualifications:
- Good knowledge of finance and of the management of contracts
- Requirement to write procedures and keep them up to date
- Ability to manage in high‑pressured situations
- Excellent IT skills
- Excellent communication skills
- Excellent planning skills
Responsibilities:
- To work in partnership with the Unit Manager in achieving strategic objectives of the Unit(s)
- To manage, engage, support, coach and develop the administrative team(s) in line with company procedures such that the team(s) achieve their agreed goals
- To maintain effective resourcing through appropriate staff planning, rostering, training, management of absence/holidays and implementation of appropriate controls
- To provide regular feedback on performance of the administrative staff to the Unit Manager
- To undertake 6‑monthly and annual appraisal of the administrative staff in conjunction with the Unit Manager
- To plan, guide, organise and monitor the daily administrative functions within the Unit(s)
- To handle patient and customer issues with the highest standard of customer care, discretion and sensitivity
- To work in partnership with the Unit Manager to secure the financial performance and achieve/surpass the budgetary objectives of the Unit(s)
- To highlight to the Unit Manager any change in referring trends which may impact either positively or adversely on revenue and/or throughput to enable appropriate action to be taken to control costs or improve revenues
- To assist the Unit Manager in building contacts and relationships with existing and potential new referrers covered by existing contractual arrangements
- To monitor trends in referrals continuously in order to identify opportunities to increase business and to pick up indicators of potential dissatisfaction, highlighting any changes immediately to the Unit Manager
- To address promptly any issues which might deter referrals
- To maintain up‑to‑date knowledge of the contracts impacting on the imaging services within the Unit(s), their terms and conditions, expiry dates and the pattern of performance against agreed standards
- To support the Unit Manager in adherence to strategic and operational reporting requirements
- To continuously improve efficiency of the administrative functionality through measurement of processes and implementing new ideas
- To assist in the management and implementation of the Continuous Improvement model including new systems, procedures, processes and staff engagement and training
- To maintain and develop strong working relationships with the host site
- To ensure, where KPI targets are under the direct control of Alliance Medical, that those pertaining to waiting and reporting times are met
- To lead key changes for your team(s), contributing to and implementing new strategies using structured methods including project management methods in partnership with other functions as necessary
All of the above duties must be performed in accordance with local, regional, UK and company strategies and governance protocols, alongside current regulatory standards. The successful candidate must be able to lead, manage and develop the administrative team(s) such that they assist in meeting and exceeding internal targets, external standards and revenue/margin goals.
Administration Manager in Portsmouth employer: Alliance Medical
Join a dynamic and supportive work environment as an Administration Manager, where your leadership will empower our administrative teams to excel. We prioritise employee growth through continuous training and development opportunities, ensuring you thrive in your role while contributing to our strategic objectives. Located in a vibrant area, we offer a culture of collaboration and innovation, making us an exceptional employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Manager in Portsmouth
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Alliance Medical.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Alliance Medical.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Administration Manager in Portsmouth
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Alliance Medical.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Alliance Medical. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Alliance Medical
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Alliance Medical, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Alliance Medical, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Alliance Medical could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Alliance Medical as they’re likely seeking a candidate who can enhance their workplace culture.
