At a Glance
- Tasks: Lead and develop the administration team while ensuring top-notch service and efficiency.
- Company: Join a dynamic healthcare organisation focused on excellence and innovation.
- Benefits: Competitive salary, career growth opportunities, and supportive work environment.
- Other info: Fast-paced role with opportunities for continuous improvement and professional development.
- Why this job: Make a real difference in patient care while advancing your administrative career.
- Qualifications: Strong communication, planning, and IT skills; finance knowledge is a plus.
The predicted salary is between 30000 - 40000 £ per year.
We have a fantastic opportunity for an Administration Manager to join our team. The Administration Manager will be responsible for the Administration teams, including Booking staff and Receptionists. This position offers a chance to further a career in administration. We will be interviewing throughout the duration of this advert, so early applications are encouraged as the advert may close before the advertised date.
Responsibilities
- Work in partnership with the Unit Manager to achieve the Unit’s strategic objectives.
- Manage, engage, support, coach and develop the administrative team in line with company procedures to meet agreed goals.
- Maintain effective resourcing through staff planning, rostering, training, absence management and controls.
- Provide regular performance feedback and conduct 6‑monthly and annual appraisals with the Unit Manager.
- Plan, guide, organise and monitor daily administrative functions within the Unit.
- Handle patient and customer issues with the highest standard of care, discretion and sensitivity.
- Partner with the Unit Manager to secure financial performance and meet budgetary objectives.
- Highlight changes in referral trends that may impact revenue and throughput, and facilitate cost control or revenue improvement actions.
- Assist in building contact and relationships with existing and potential new referrers under contractual arrangements.
- Monitor trends in referrals to identify opportunities and address potential dissatisfaction.
- Address promptly any issues that could deter referrals.
- Maintain up‑to‑date knowledge of contracts affecting imaging services, including terms, expiry dates and performance patterns.
- Support the Unit Manager in meeting strategic and operational reporting requirements.
- Continuously improve the efficiency of administrative operations through measurement and implementation of new ideas.
- Assist in the management and implementation of the Continuous Improvement model, new systems, procedures and staff training.
- Maintain strong relationships with the host site.
- Ensure KPI targets under Alliance Medical control for waiting and reporting times are met.
- Lead key changes for the team, contributing to and implementing new strategies using structured methods, including project management in partnership with other functions.
All responsibilities are performed in accordance with local, regional, UK and company strategies and governance protocols, and current regulatory standards. Effective administrative, patient, people, customer and change management skills are required.
Qualifications
- Good knowledge of finance and contract management.
- Ability to write procedures and keep them up to date.
- Capacity to manage in high‑pressure situations.
- Excellent IT skills.
- Excellent communication skills.
- Excellent planning skills.
Administration Manager in Ashford employer: Alliance Medical
Join a dynamic and supportive work environment as an Administration Manager, where your leadership will empower a dedicated administrative team to excel in delivering exceptional service. Our company prioritises employee growth through continuous training and development opportunities, fostering a culture of collaboration and innovation. Located in a vibrant area, we offer competitive benefits and a commitment to maintaining a healthy work-life balance, making us an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Manager in Ashford
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Alliance Medical.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Alliance Medical.
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We think you need these skills to ace Administration Manager in Ashford
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Alliance Medical.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Alliance Medical. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Alliance Medical
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Alliance Medical, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Alliance Medical, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Alliance Medical could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Alliance Medical as they’re likely seeking a candidate who can enhance their workplace culture.
