At a Glance
- Tasks: Support the Managing Director and consultants with admin and HR duties in a fast-paced environment.
- Company: Join a dynamic team focused on operational effectiveness and client satisfaction.
- Benefits: Flexible hours, competitive pay, and opportunities for personal growth.
- Other info: Embrace a role that adapts to your strengths and supports your career journey.
- Why this job: Be the backbone of a thriving business while developing your organisational skills.
- Qualifications: Strong communication skills and attention to detail are essential.
The predicted salary is between 30000 - 40000 € per year.
37.5 hours per week, Monday to Friday (part-time hours may also be considered).
Role Purpose
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and HR support. This role requires excellent communication skills, discretion, confidentiality, strong attention to detail, and the ability to work on multiple priorities in a fast-paced environment. The successful candidate will play a key role in ensuring smooth day-to-day operational effectiveness to maximise the time of consultants while supporting HR administration, coordination, and scheduling.
Key Responsibilities
- Act as the PA to the Managing Director and team of consultants to enable day-to-day operational effectiveness including co-ordination and administration support to maximise consultant time including professional and/or personal errands.
- Act as the first point of contact for calls, screening emails, responding to enquiries and post.
- Planning, Scheduling and Diary Management (internal and external) including appointments, meetings, training and travel to ensure all information required is prepared, co-ordinated and ready including booking rooms, agenda, refreshments, travel and/or IT equipment (and issuing reminders).
- Liaising and co-ordinating with clients and other parties including visitor management, room setup and refreshments.
- Provide administration support to HR Consultants, including meeting agendas, note-taking, drafting or proofreading letters and/or reports and attending meetings where required including printing of materials for assignments and/or training.
- Support research and project delivery.
- Support automation and improvement of business processes.
- Preparing / collating and filing expenses and/or consultant time recording.
- Maintain digital and physical filing systems and template management to ensure compliance and easy access to information.
- Order and manage office stationery, supplies, and equipment.
- Administration of the e-learning and other internal system, and processes, including client onboarding and issuing terms of business.
- Assist with marketing activities, including maintaining and updating the website.
- Maintain accurate databases and spreadsheets in line with GDPR requirements, and compile reports when needed.
- Liaise with suppliers including facilities, telephone, insurance, IT, systems, and database providers to manage renewals, log issues and resolve problems.
Other
Undertake any other reasonable duties within competence and as reasonably required and/or to adapt to changing circumstances/priorities in order to meet business needs. This job description may be amended in line with changing client requirements or business needs. The post-holder is expected to cooperate with such changes to support the continued success of the business.
PA (with General Admin and HR duties) TLNT1_NI in Belfast employer: Allen People Solutions
Join a dynamic and supportive team where your role as a Personal Assistant will be pivotal in enhancing operational efficiency. Our company fosters a collaborative work culture that values employee growth, offering opportunities for professional development and training. Located in a vibrant area, we provide a flexible working environment with part-time options, ensuring a healthy work-life balance while you contribute to meaningful projects.
StudySmarter Expert Advice🤫
We think this is how you could land PA (with General Admin and HR duties) TLNT1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the role thoroughly. Prepare answers for common questions, but also think about how your skills in admin and HR can shine through in real-life scenarios.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple priorities in fast-paced environments. This will demonstrate that you're the proactive PA they need.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team!
We think you need these skills to ace PA (with General Admin and HR duties) TLNT1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the PA role. Highlight your organisational skills, attention to detail, and any relevant HR experience. We want to see how you can support our team effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed multiple priorities in a fast-paced environment.
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure your application reflects your ability to communicate clearly and professionally. We love candidates who can express themselves well in writing!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Allen People Solutions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and requirements, especially around administrative and HR duties. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Show Off Your Organisational Skills
As a PA, being organised is crucial. Prepare examples of how you've successfully managed multiple priorities in the past. You could mention specific tools or methods you use to stay on top of tasks, like digital calendars or project management software. This will demonstrate your proactive approach.
✨Practice Your Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly and confidently. Consider doing mock interviews with a friend or family member. Focus on how you would handle common scenarios, such as responding to enquiries or managing schedules, to showcase your ability to communicate effectively.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company is the right fit for you. It’s a great way to engage with the interviewer and leave a lasting impression.
