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- Tasks: Be the go-to person for tenant issues and support the Estates Office daily.
- Company: Join a premium educational institute making a difference in Oxford.
- Benefits: Enjoy 38 days of annual leave, personal development, and family-friendly policies.
- Why this job: Gain valuable experience in property management while working in a supportive environment.
- Qualifications: Must have property management experience and strong communication skills.
- Other info: Office located in Oxford City Centre, easily accessible by public transport.
The predicted salary is between 28800 - 42000 £ per year.
We are recruiting on behalf of our impressive client for a highly organised and proactive Property & Estates Officer to support their busy Estates Office. This is a full-time, office-based position (35 hours/week). No parking is available on site.
Responsibilities:
- First-line contact for tenant matters including repairs, legal, H&S, and financial issues
- Liaising with consultants and external stakeholders
- Issuing rent and service charge invoices; coordinating credit control
- Maintaining lease documentation and tenancy records
- Checking lease terms, rent reviews, and concessions for accuracy
- Processing operational property invoices and coding accurately
- Providing general office support, including email management and diary coordination
Rewards:
- An excellent benefits package includes: A generous annual leave entitlement of 38 days per year, which includes all Bank and Public holidays.
- Employee Assistance Programme
- Personal Development
- Family-friendly policies and childcare Services
Requirements:
- The ideal candidate will be confident, professional, and well-organised, with a background in property or estates administration.
- Proven experience in property management or a similar field
- Strong communication skills and the ability to remain calm under pressure
- Excellent attention to detail and proficiency in Microsoft 365 (Outlook, Excel, Word, Teams, SharePoint)
- A proactive, self-motivated approach with the ability to juggle competing priorities
- Experience in lettings, facilities, or similar administrative roles (desirable)
The office is based in Oxford City Centre. It is easily reached using public transport. Unfortunately, there is no parking at the office.
Apply today, either online or directly to: Molly Prestage - Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles.
Property & Estates Officer employer: Allen Associates
Contact Detail:
Allen Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property & Estates Officer
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Property & Estates Officer. Understanding tenant matters, lease documentation, and financial issues will help you speak confidently about your relevant experience during interviews.
✨Tip Number 2
Network with professionals in property management or estates administration. Attend local industry events or join online forums to connect with others in the field, which could lead to valuable insights or referrals.
✨Tip Number 3
Brush up on your Microsoft 365 skills, especially Excel and SharePoint. Being proficient in these tools is crucial for managing records and processing invoices effectively, so consider taking an online course if needed.
✨Tip Number 4
Prepare examples of how you've handled competing priorities in previous roles. The ability to juggle multiple tasks is essential for this position, so having specific scenarios ready can demonstrate your organisational skills.
We think you need these skills to ace Property & Estates Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in property management or estates administration. Emphasise your strong communication skills and attention to detail, as these are key for the Property & Estates Officer role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to handle tenant matters. Mention specific examples from your past experiences that demonstrate your organisational skills and proficiency in Microsoft 365.
Highlight Relevant Skills: In your application, clearly outline your experience with lease documentation, invoicing, and general office support. This will show that you understand the responsibilities of the role and can manage competing priorities effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the Property & Estates Officer position.
How to prepare for a job interview at Allen Associates
✨Showcase Your Organisational Skills
As a Property & Estates Officer, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to juggle competing priorities effectively.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. Consider preparing answers to common interview questions that highlight your experience in handling tenant matters and liaising with external stakeholders.
✨Demonstrate Attention to Detail
Attention to detail is crucial in property management. Bring along examples of how you've ensured accuracy in lease documentation or financial records in previous roles. This will show your potential employer that you take pride in your work and can maintain high standards.
✨Familiarise Yourself with Microsoft 365
Proficiency in Microsoft 365 is a requirement for this position. Brush up on your skills in Outlook, Excel, Word, Teams, and SharePoint before the interview. You might be asked about your experience with these tools, so being prepared will give you an edge.
