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- Tasks: Support personal shoppers with admin tasks like shipping, transport, and tailoring services.
- Company: Join a fabulous local employer focused on delivering memorable client experiences.
- Benefits: Enjoy 25 days holiday, private medical scheme, social events, and staff discounts.
- Why this job: Gain valuable experience in a prestigious organisation while working in a dynamic team environment.
- Qualifications: Previous admin experience, excellent IT skills, and a proactive, client-focused attitude required.
- Other info: This is a full-time, 12-month fixed-term contract role based in Bicester.
The predicted salary is between 30000 - 42000 £ per year.
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Personal Shopping Team Assistant (12-month FTC), Bicester
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Client:
Location:
Bicester, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
6fa06e9ab58f
Job Views:
7
Posted:
18.07.2025
Expiry Date:
01.09.2025
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Job Description:
An exciting opportunity has opened up for a Team Coordinator to support a team of personal shoppers. You will be responsible for all administrative arrangements needed to support HNWI with personal shopping services including shipping, organising transportation, dry cleaning and tailoring services.
Please be aware, this role is a full-time role on a Fixed-term Contract for 12 months.
This position will involve, but will not be limited to:
- Ensure the seamless day-to-day running of the Personal Shopping function through meticulous administrative support
- Deliver a consistently exceptional standard of service, embodying a proactive, solution-oriented mindset and a commitment to hospitality
- Leverage experience with Salesforce to enhance client interactions and support operational efficiency
- Take full ownership of premium service touchpoints, including:
- Coordinating shipping and courier servicesIssuing bespoke gift cards for virtual shopping experiencesArranging transportation for clients and team membersScheduling off-site meetings and exclusive appointmentsManaging purchase orders and procurement processesMaintaining inventory of office supplies and luxury packagingOverseeing garment care, including dry cleaning and tailoring services
Alongside a competitive salary, the successful candidate will receive the following benefits:
- 25 days holiday plus bank holidays (increasing over length of service)
- Valuable experience in a highly regarded organisation
- Private medical and dental scheme
- Social events and staff discounts and more!
The Company
This position is an interesting and exciting opportunity for the right candidate. Striving to give a memorable experience for their clients, this organisation is a fabulous local employer!
This role is working 40 hours a week, 9am – 6pm.
- Previous administration experience, ideally within hospitality or retail
- Excellent IT skills, including proficiency in Microsoft Office (PowerPoint, Excel)
- Experience with Salesforce
- Proactive and solution-oriented, with a commitment to delivering a high standard of hospitality
- Impeccable time management and strong attention to detail
- Ability to multitask and prioritise effectively in a fast-paced, high-demand environment
- Outstanding customer service skills with a positive, client-focused attitude
- Excellent communication and interpersonal skills
- A collaborative team player with a flexible and adaptable working style
- Resilient under pressure, maintaining professionalism and poise at all times
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Personal Shopping Team Assistant (12-month FTC) employer: allen-associates
Contact Detail:
allen-associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Shopping Team Assistant (12-month FTC)
✨Tip Number 1
Familiarise yourself with the luxury retail and hospitality sectors. Understanding the nuances of high-net-worth individuals (HNWIs) and their expectations will help you stand out during interviews.
✨Tip Number 2
Brush up on your Salesforce skills. Since this role involves enhancing client interactions through Salesforce, being able to demonstrate your proficiency can give you a significant edge.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. This will showcase your ability to multitask and prioritise effectively, which is crucial for this role.
✨Tip Number 4
Network with professionals in the luxury retail and personal shopping industry. Engaging with others in the field can provide insights and potentially lead to referrals that may help you land the job.
We think you need these skills to ace Personal Shopping Team Assistant (12-month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly within hospitality or retail. Emphasise your IT skills, especially with Microsoft Office and Salesforce, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive and solution-oriented mindset. Mention specific examples of how you've delivered exceptional service in previous roles, and express your enthusiasm for supporting personal shoppers.
Highlight Relevant Skills: In your application, clearly outline your time management, multitasking abilities, and customer service skills. Use bullet points to make these stand out, as they are key attributes for this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at allen-associates
✨Showcase Your Administrative Skills
Since the role involves meticulous administrative support, be prepared to discuss your previous experience in administration. Highlight specific examples where you successfully managed tasks like scheduling, inventory management, or coordinating services.
✨Demonstrate Customer Service Excellence
This position requires outstanding customer service skills. Share anecdotes that illustrate your commitment to providing exceptional service, especially in high-pressure situations. Emphasise your proactive and solution-oriented mindset.
✨Familiarity with Salesforce is Key
As experience with Salesforce is a requirement, make sure to mention any relevant experience you have with this platform. If you’ve used it to enhance client interactions or improve operational efficiency, be ready to explain how.
✨Emphasise Team Collaboration
The role requires a collaborative team player. Prepare to discuss how you’ve worked effectively within a team in the past, showcasing your flexibility and adaptability in various situations.
