At a Glance
- Tasks: Manage the director's schedule, coordinate meetings, and handle correspondence with professionalism.
- Company: Join a globally connected organisation that values inclusivity and intellectual curiosity.
- Benefits: 37.5 hours per week, flexible hours, on-site parking, and a supportive work atmosphere.
- Other info: Immediate start required; flexibility for occasional Saturday work is needed.
- Why this job: Gain valuable experience supporting senior leadership in a stunning, purpose-built environment.
- Qualifications: Proven admin experience, excellent communication skills, and strong attention to detail.
Are you an organised, professional, and proactive administrator with excellent communication skills? This is a unique opportunity to provide vital clerical and reception support in a vibrant environment. If you have experience in executive support and enjoy working in a role that demands discretion and attention to detail, this could be the role for you.
Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start; notice periods cannot be accommodated.
Temporary Personal Assistant Responsibilities- Managing the director’s schedule and diary, coordinating meetings and appointments to ensure smooth daily operations.
- Greeting visitors, handling phone calls, and managing incoming correspondence with a professional demeanour.
- Organising travel arrangements and preparing itineraries for the director’s engagements.
- Drafting, proofreading, and managing a range of correspondence, reports, and documents.
- Maintaining confidentiality at all times when dealing with sensitive information.
- Supporting the wider administrative team with ad hoc tasks as required.
- Assisting with event planning and logistics for internal and external visits or functions.
- 37.5 hours per week, Monday to Friday, typically 9:00 to 17:30 with an unpaid lunch break.
- Flexibility to work around the director’s schedule is required, including the possibility of working on some Saturdays as needed.
- Opportunity to work in a stunning, purpose-built environment with on-site parking and easy access to public transport.
- Supportive and professional working atmosphere within a globally connected organisation.
- Gain valuable experience supporting senior leadership within a renowned academic and cultural institution.
Our client fosters a collaborative environment that values intellectual curiosity, inclusivity, and professionalism. The organisation’s stunning premises and international reach make it a welcoming setting for someone looking to develop their executive support skills.
Temporary Personal Assistant Experience Essentials- Proven administrative and reception experience in a professional environment.
- Excellent written and verbal communication skills.
- High organisational ability with the foresight to plan ahead.
- Strong attention to detail and methodical working style.
- Discretion and commitment to maintaining confidentiality.
- Proficiency in Microsoft Office and database management.
- Flexibility to adapt working hours to accommodate the director’s needs, including some Saturdays if required.
- Experience in supporting senior executives is desirable.
Based in a scenic area with good public transport links and on-site parking.
ActionIf you would like to find out more about this excellent opportunity, then please apply online today. We will review and respond to all applications.
Personal Assistant to Director employer: Allen Associates
Allen Associates is an exceptional employer, offering a dynamic work environment in the heart of Oxford where innovation meets collaboration. Employees benefit from a competitive salary, continuous professional development opportunities, and a culture that values research and data-driven insights, making it an ideal place for those looking to grow their careers while contributing to meaningful projects in threat intelligence.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Director
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Allen Associates and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Personal Assistant to Director
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Allen Associates. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Allen Associates
✨Showcase Your Adaptability
Given that this is a temporary HR role at Allen Associates, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Allen Associates uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Allen Associates.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Allen Associates.
