At a Glance
- Tasks: Support a busy C-suite leader with diary management and administrative tasks.
- Company: Join a well-respected, progressive organisation known for excellence.
- Benefits: Earn up to £30K per annum with a structured 40-hour work week.
- Other info: Immediate start required; must be comfortable with occasional travel.
- Why this job: Gain valuable experience in a dynamic role that values discretion and proactivity.
- Qualifications: Proven PA experience, strong organisational skills, and financial administration knowledge.
The predicted salary is between 30000 - 30000 £ per year.
Are you a discreet Personal Assistant who thrives on responsibility and autonomy? As a PA with expert organisational skills, you will play a vital role in supporting this busy business leader, ensuring the smooth running of their diary and day-to-day administration. In this fantastic 12-month fixed term contract, you will support a member of the C suite at this fascinating organisation, assisting with a range of business and personal tasks. This is an excellent opportunity to join a well-respected, progressive organisation where confidentiality and proactivity will be valued.
Please note - this role will require an immediate start, so lengthy notice periods cannot be accommodated. Also, if offered the position, you must be happy for the company to undertake an enhanced DBS on your behalf, if required.
Personal Assistant Responsibilities
- Diary management, scheduling board-related commitments and critical travel.
- Handling correspondence and document preparation, ensuring clear communication.
- Coordinating travel and itinerary details, aligning arrangements to business priorities and time-sensitive commitments.
- Completing finance administration, including expense claims, receipt collation, and invoice logging for finance processing.
- Providing personal and household support, maintaining order and continuity.
- Supporting ad-hoc projects and requests, applying judgement to keep initiatives moving efficiently.
Personal Assistant Rewards
- Up to £30K per annum (based on skills and experience).
- A 12-month fixed term contract with a structured 40-hour week (generally 9am–5.30pm, Monday to Friday).
- A role that rewards accuracy, discretion, and professional judgement.
The Company
An impressive local success story with a reputation for excellence.
Personal Assistant Experience Essentials
- Proven experience as a Personal Assistant (or similar) supporting a business leader.
- Exceptional organisational ability, accuracy, and discretion in handling sensitive personal and board-level matters.
- Strong MS Office / Google Workspace skills, including digital calendars and collaboration tools.
- Comfortable with financial administration paperwork (expense claims, receipts, supplier invoices, and tidy records).
- AI fluency, with experience using Claude to draft, summarise, research, and organise.
- Excellent written and spoken English; calm judgement under pressure.
Location
The role is based in Oxford. You may occasionally be required to run errands for the Director, so you must be comfortable with this travel when required.
If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications.
PA (12 month Fixed-Term-Contract) employer: Allen Associates
Allen Associates is an excellent employer that values creativity and collaboration, providing a supportive work culture where marketing professionals can thrive. Located in a serene rural setting near Didcot, employees enjoy a peaceful environment conducive to productivity, along with opportunities for professional growth through hands-on experience in diverse projects. The company offers competitive pay and a flexible working arrangement, making it an attractive choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land PA (12 month Fixed-Term-Contract)
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Allen Associates!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Allen Associates.
We think you need these skills to ace PA (12 month Fixed-Term-Contract)
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Allen Associates. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Allen Associates and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Allen Associates. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Allen Associates's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Allen Associates
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Allen Associates.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Allen Associates will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Allen Associates and how you would contribute to adapting HR strategies.
