At a Glance
- Tasks: Manage queries, maintain records, and support team objectives in a dynamic academic environment.
- Company: Join a pioneering organisation that values innovation and collaboration.
- Benefits: Earn £15 per hour, enjoy weekly pay, and gain valuable experience.
- Other info: Office-based role with opportunities for professional growth and development.
- Why this job: Perfect for organised individuals looking to make an impact in academia.
- Qualifications: Experience in administration, strong organisational skills, and tech-savvy.
The predicted salary is between 30000 - 30000 £ per year.
Are you highly organised with a proven talent for managing a busy administrative workload? If you offer high‑level clerical experience gained in an academic setting and can showcase knowledge of a wide range of systems, you thrive in a progressive, tech‑driven environment. This long‑term assignment would be a superb opportunity.
This is a full‑time temporary position paid on a weekly PAYE basis and will require an immediate start; notice periods cannot be accommodated.
Responsibilities- Managing incoming queries, maintaining effective communication with students, supporting business objectives.
- Accurately entering and checking large volumes of data to maintain the integrity of records.
- Systems administration including updating and maintaining the applicant tracking system, supporting research, ensuring data security and confidentiality.
- Responding to queries via email and telephone with professionalism, demonstrating sensitivity and discretion when handling personal information.
- Collaborating with team members, supporting the team’s overall objectives.
- Conducting research and assisting in the continuous improvement of the process.
- Supporting the preparation of reports and documentation for decision‑making purposes, enhancing efficiency.
- Competitive hourly rate of £15 per hour plus holiday pay.
- Weekly pay through the Allen Associates payroll system.
- Opportunity to gain experience within a pioneering organisation.
- Opportunity to work with cutting‑edge technology and research projects.
- Proven administration experience in fast‑paced team environments, handling high‑volume workloads.
- Exposure in an academic setting.
- Exceptional organisational skills with great attention to detail.
- Experience using Airtable and Salesforce.
- Technically proficient with strong MS Office skills, confident in learning new systems.
- Excellent written and spoken English, with a confident phone manner.
- Ability to handle sensitive data with discretion and understanding of legal requirements.
- Flexibility to work some evenings and weekends during busy periods.
This role is office‑based; parking is available on site. Candidates should be prepared to undertake an enhanced DBS check if offered the role, which the employer will organise as part of the onboarding process.
Temporary Academic Administrator in Oxford employer: Allen Associates
As a Temporary Academic Administrator, you will join a dynamic and innovative organisation that values high-level clerical expertise and offers a supportive work culture. With competitive pay and the chance to work with cutting-edge technology in a progressive environment, this role provides excellent opportunities for professional growth and development. The company fosters collaboration and encourages continuous improvement, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Temporary Academic Administrator in Oxford
✨Tip Number 1
Get your networking game on! Reach out to people in your field, especially those who work in academic settings. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a job fair or an informal coffee, be ready to discuss your experience with systems like Airtable and Salesforce. We want to see how you can bring value to the team!
✨Tip Number 3
Be proactive! If you see a role that fits you, don’t wait for the perfect moment. Apply through our website and follow up with a quick email to express your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Prepare for the interview by researching the company and its culture. Think about how your organisational skills and attention to detail can contribute to their objectives. We love candidates who are genuinely interested in what we do!
We think you need these skills to ace Temporary Academic Administrator in Oxford
Some tips for your application 🫡
Show Off Your Organisational Skills:Make sure to highlight your organisational prowess in your application. We want to see how you manage busy workloads and keep everything running smoothly, especially in an academic setting.
Tailor Your Experience:When detailing your experience, focus on your clerical skills and any systems you've used, like Airtable or Salesforce. We love seeing how your background aligns with our tech-driven environment!
Be Professional and Personable:Since you'll be handling queries from students, it's crucial to convey your professionalism and sensitivity in your written application. Show us that you can communicate effectively and handle personal information with care.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and get you started on this exciting opportunity as a Temporary Academic Administrator.
How to prepare for a job interview at Allen Associates
✨Show Off Your Organisational Skills
Since the role requires exceptional organisational skills, prepare examples from your past experiences where you successfully managed a busy workload. Think about specific situations where you juggled multiple tasks and how you prioritised them.
✨Familiarise Yourself with Relevant Systems
Make sure you brush up on Airtable and Salesforce before the interview. If you have experience with these systems, be ready to discuss how you've used them in previous roles. If not, do a bit of research to understand their functionalities.
✨Practice Professional Communication
As you'll be responding to queries via email and phone, practice your communication skills. Consider doing mock interviews or role-playing scenarios where you handle sensitive information with discretion and professionalism.
✨Demonstrate Your Team Spirit
Collaboration is key in this role, so think of examples that showcase your ability to work well within a team. Be prepared to discuss how you've supported team objectives in the past and how you can contribute to a positive team environment.
