Are you an organised, professional, and proactive administrator with excellent communication skills? This is a unique opportunity to provide vital clerical and reception support in a vibrant environment. If you have experience in executive support and enjoy working in a role that demands discretion and attention to detail, this could be the role for you. Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.
Temporary Personal Assistant Responsibilities
- Managing the director’s schedule and diary, coordinating meetings and appointments to ensure smooth daily operations.
- Greeting visitors, handling phone calls, and managing incoming correspondence with a professional demeanour.
- Organising travel arrangements and preparing itineraries for the director’s engagements.
- Drafting, proofreading, and managing a range of correspondence, reports, and documents.
- Maintaining confidentiality at all times when dealing with sensitive information.
- Supporting the wider administrative team with ad hoc tasks as required.
- Assisting with event planning and logistics for internal and external visits or functions.
Temporary Personal Assistant Rewards
- 37.5 hours per week, Monday to Friday, typically 9:00 to 17:30 with an unpaid lunch break. Flexibility to work around the director’s schedule is required, including the possibility of working on some Saturdays as needed.
- Opportunity to work in a stunning, purpose‑built environment with on‑site parking and easy access to public transport.
- Supportive and professional working atmosphere within a globally connected organisation.
- Gain valuable experience supporting senior leadership within a renowned academic and cultural institution.
The Company
Our client fosters a collaborative environment that values intellectual curiosity, inclusivity, and professionalism. The organisation’s stunning premises and international reach make it a welcoming setting for someone looking to develop their executive support skills.
Temporary Personal Assistant Experience Essentials
- Proven administrative and reception experience in a professional environment.
- Excellent written and verbal communication skills.
- High organisational ability with the foresight to plan ahead.
- Strong attention to detail and methodical working style.
- Discretion and commitment to maintaining confidentiality.
- Proficiency in Microsoft Office and database management.
- Flexibility to adapt working hours to accommodate the director’s needs, including some Saturdays if required.
- Experience in supporting senior executives is desirable.
Location
Based in a scenic area with good public transport links and on‑site parking.
Personal Assistant to Director in Oxford employer: Allen Associates
Allen Associates is an exceptional employer, offering a dynamic work environment in the heart of Oxford where innovation meets collaboration. Employees benefit from a competitive salary, continuous professional development opportunities, and a culture that values research and data-driven insights, making it an ideal place for those looking to grow their careers while contributing to meaningful projects in threat intelligence.
