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For Companies At a Glance
- Tasks: Support a Director by managing their diary, scheduling meetings, and coordinating travel.
- Company: Prestigious academic organisation in a stunning Oxford campus.
- Benefits: Competitive salary, 35 days holiday, free lunches, and professional development support.
- Why this job: Join a collaborative team and make a real impact in a respected educational environment.
- Qualifications: Experience as a PA or EA with strong organisational and communication skills.
- Other info: Fully office-based role with excellent transport links and on-site parking.
The predicted salary is between 35000 - 41600 £ per year.
Are you an organised professional seeking a rewarding role in a prestigious environment? As a PA (12 month FTC), you will support an inspiring Director, helping to shape the success of an esteemed academic organisation. This is an exciting opportunity to grow your career and work within a distinguished community. Please note that this role is fully office-based.
Responsibilities
- Managing the Director’s busy diary and scheduling appointments to optimise time and priorities.
- Arranging and coordinating meetings, including preparing agendas and taking accurate minutes.
- Organising travel arrangements for international visits, ensuring seamless logistics.
- Supporting the Director’s administrative needs and acting as a key point of contact for internal and external stakeholders.
- Handling correspondence, emails, and confidential information with discretion and professionalism.
- Assisting with event planning and other administrative tasks that contribute to the organisation’s objectives.
- Collaborating with the wider administrative team to ensure smooth daily operations.
Rewards
- Competitive salary of £35,681 - £41,636 per annum, dependent on experience.
- 35 days’ annual holiday (including bank holidays).
- Generous pension scheme.
- Free lunches during term time and on-site parking.
- Opportunity to work in a stunning, purpose-built setting on a reputable campus.
- Involvement in a role that provides direct support to an influential leader, helping shape organisational success.
- Support for professional development and a positive, collaborative working environment.
Experience Essentials
- Proven experience as a PA or EA, within a higher education or similar professional environment.
- Excellent diary management and organisation skills.
- Experience arranging complex travel and logistics.
- Strong written and verbal communication abilities.
- Proficiency in IT tools such as MS Office (Word, Excel, Outlook).
- Ability to adapt quickly to changing schedules and priorities.
- Demonstrable experience providing high-level administrative support.
Location
Based in South Oxfordshire, this role is fully office-based at a location easily accessible with good transport links. Parking is available on-site, and the office environment offers a professional yet welcoming atmosphere. Travel may be required for occasional events or meetings.
If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications.
Personal Assistant (12-Month FTC) in Oxford employer: allen-associates
Contact Detail:
allen-associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (12-Month FTC) in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the organisation and the Director you'll be supporting. Knowing their work and values will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice your communication skills. As a PA, you'll need to handle correspondence and liaise with various stakeholders. Role-play with a friend to get comfortable with potential scenarios.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant (12-Month FTC) in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, travel arrangements, and any relevant administrative support you've provided. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to handle confidential information with professionalism. We love a good story!
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application reflects your strong communication abilities. Keep your language clear and concise, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at allen-associates
✨Master the Diary Management
Since managing the Director's busy diary is a key part of the role, brush up on your diary management skills. Be prepared to discuss how you prioritise tasks and handle scheduling conflicts. Maybe even bring examples of how you've optimised someone's time in the past!
✨Showcase Your Communication Skills
Strong written and verbal communication abilities are essential for this position. During the interview, demonstrate your communication style by being clear and concise. You might also want to prepare a brief example of how you've effectively handled correspondence or taken minutes in previous roles.
✨Be Travel Savvy
As the role involves arranging complex travel logistics, it’s a good idea to come equipped with examples of travel arrangements you've successfully coordinated. Discuss any challenges you faced and how you overcame them to ensure seamless travel for your previous employers.
✨Emphasise Discretion and Professionalism
Handling confidential information is crucial in this role. Be ready to talk about situations where you've had to maintain discretion and professionalism. This will show that you understand the importance of trust in a PA position and can handle sensitive matters appropriately.
