At a Glance
- Tasks: Support events by managing schedules, producing materials, and providing excellent customer service.
- Company: Join a prestigious organisation that values diversity and professional development.
- Benefits: Enjoy competitive pay, 38 days holiday, free lunches, and access to sports facilities.
- Other info: Work 20 hours a week in a collaborative environment with great transport links.
- Why this job: Perfect for organised individuals passionate about hospitality and event coordination.
- Qualifications: Administrative experience and strong organisational skills are essential.
The predicted salary is between 17593 - 17593 £ per year.
Are you an organised administrator with a passion for events and hospitality? If you enjoy supporting successful teams with your administrative skills, and are looking for a Part-Time role this is an excellent opportunity for you.
Responsibilities
- Producing and printing menus and signage to support college events and functions.
- Carving out college tours and handling enquiries from visitors and potential attendees.
- Coordinating payroll documentation and assisting with event logistics if desired.
- Maintaining and updating event schedules, reservation records, and guest list details.
- Supporting the team with administrative duties related to hospitality and events.
- Ensuring the smooth running of college functions through effective coordination and communication.
- Managing requests and enquiries promptly, providing excellent customer service to guests and stakeholders.
Rewards
- Competitive salary of between £15,582 and £17,593 per annum (actual salary dependent on experience).
- 38 days holiday annually, including bank holidays.
- Eligibility for the employer's healthcare scheme (paid by employee through salary deduction).
- Enhanced maternity and sick pay schemes, based on length of service.
- Interest-free travel to work loan options.
- Free lunches when available.
- Use of sports facilities including tennis, squash, punt, and gym.
Experience Essentials
- Proven administrative experience, ideally within events, hospitality, or a related environment.
- Strong organisational abilities with meticulous attention to detail.
- Proficiency in MS Office, especially Excel.
- Confident and self-motivated with the ability to manage multiple tasks independently.
- Excellent written, verbal, and interpersonal communication skills.
- Experience with event management platforms such as Perfect Table Plan, Mercury, Zoom, or Kinetics Event Software is advantageous but not essential.
- Experience in catering or event coordination is desirable but not required.
Location
Based in Oxford with good transport links. The role is 20 hours per week to be worked over 5 days, onsite.
If you possess the experience and enthusiasm for this part-time Hospitality Coordinator role, please apply online today. We will review all applications and respond accordingly.
Part Time Hospitality Administrator in Oxford employer: Allen Associates
Allen Associates is an exceptional employer, offering a dynamic work environment in the heart of Oxford where innovation meets collaboration. Employees benefit from a competitive salary, continuous professional development opportunities, and a culture that values research and data-driven insights, making it an ideal place for those looking to grow their careers while contributing to meaningful projects in threat intelligence.
StudySmarter Expert Advice🤫
We think this is how you could land Part Time Hospitality Administrator in Oxford
✨Get Involved in Local Events
Check out foodie festivals, farmers' markets, and local fairs in your area. These are perfect opportunities to meet restaurant owners and managers face-to-face, and they often look for part-time help during busy seasons.
✨Join Hospitality Groups
Connect with local hospitality groups on social media platforms like Facebook or Instagram. These communities frequently post about part-time job openings that aren’t advertised elsewhere, plus it’s a great way to engage with the food scene in your area!
✨Show Up in Person
For part-time roles in the hospitality sector, don't underestimate the power of a walk-in. Grab your best smile and pop into local cafés or restaurants with your CV in hand. It shows initiative and can really make you stand out!
✨Apply Through Our Website!
Don’t forget to check out the openings at Allen Associates and apply directly through our website! We love seeing friendly faces and you’ll be surprised how many part-time roles pop up that may not be listed on job boards.
We think you need these skills to ace Part Time Hospitality Administrator in Oxford
Some tips for your application 🫡
Show Off Your Service Skills:In the hospitality and food service industry, showcasing your customer service experience is key. Be sure to highlight relevant roles in your CV or cover letter where you’ve directly engaged with customers—this could be from previous waitressing, barista jobs, or any roles that involved teamwork and communication. You want to convince us at Allen Associates that you can keep it cool under pressure!
Certifications Matter:If you’ve got any hospitality-related certifications—like food safety or first aid—definitely mention those! Including these credentials can set you apart from other applicants. It shows us that you're serious about the health and safety standards we maintain here at Allen Associates.
Flexibility is Your Friend:Since this is a part-time role, we’re looking for someone who can work various shifts. In your application, it’s useful to outline your availability clearly. Make it easy for us to see when you can jump in and help out—this shows that you’re committed and ready to adapt!
Let Your Personality Shine:In hospitality, personality plays a vital role. Use your cover letter to share why you’re passionate about food service and what brings you joy in helping customers. A personal touch can make your application memorable and help us at Allen Associates get a sense of who you are beyond your experience!
How to prepare for a job interview at Allen Associates
✨Show Off Your People Skills
In hospitality, your ability to work with customers and team members is crucial. Be prepared to share stories that highlight your experience in handling customer service situations, especially any tricky ones. We want to hear how you turned a potentially negative experience into a positive one!
✨Know the Menu Inside Out
You might get quizzed on the menu items or asked about your favourite dishes. Brush up on any special offerings at Allen Associates and demonstrate genuine enthusiasm for their food. This shows you’re not just looking for any job, but you’re genuinely excited about working with their team.
✨Flexibility is Key
As you're going for a part-time role, emphasise your availability and willingness to work various shifts. Mention any instances where you've gone above and beyond for scheduling or helped out during busy times. This flexibility can make you stand out from the crowd!
✨Role-Play Scenarios
Be ready for role-play scenarios during your interview! Employers love to see how you handle on-the-spot situations, like dealing with a dissatisfied customer or managing a specific request from a patron. Practising these scenarios with friends can help boost your confidence.
