At a Glance
- Tasks: Support a busy team with event coordination, finance, and communications.
- Company: Reputable charity focused on education and outreach.
- Benefits: Earn £14.06 per hour plus holiday pay in a 35-hour work week.
- Other info: Immediate start needed; perfect for proactive individuals seeking career growth.
- Why this job: Make a meaningful difference while gaining diverse experience in a collaborative environment.
- Qualifications: Previous admin experience, event support skills, and MS Office proficiency required.
The predicted salary is between 29000 - 30000 € per year.
Are you looking for a varied and rewarding temporary role, working in a reputable charity? Do you have proven administrative experience, across a range of operational duties? This is your chance to contribute to a well-established business while developing your skills across different functions. As a Temporary Administrative Assistant, you will provide essential support to a busy team, gaining hands-on experience in event coordination, finance, and communications. If you're proactive and enjoy working in a fast-paced environment, this role could be the perfect opportunity to further your career while making a meaningful difference.
Please note, this is a full-time, temporary position paid on a weekly PAYE basis and will require an immediate start; lengthy notice periods cannot be accommodated.
Temporary Administrative Assistant ResponsibilitiesThis position will involve, but will not be limited to:
- Assisting with the organisation and coordination of a key event.
- Supporting day-to-day administrative and logistical tasks to help a small, busy team manage their workload.
- Providing support for financial processes, including processing invoices and tracking expenses.
- Supporting marketing activities, such as updating mailing lists and assisting with communications.
- Responding to general enquiries via email and telephone in a professional manner.
- Maintaining accurate records and managing documents for various projects and activities.
Competitive hourly rate of £14.06 per hour plus holiday pay. Office-based role with a standard 35-hour work week, generally 9am-5pm, with a one-hour unpaid lunch break. Gain experience across multiple areas, including events, finance, and marketing.
The CompanyThe organisation is committed to advancing its field through education and outreach activities. The organisation fosters a collaborative community focused on innovation, learning, and inclusivity, serving a broad network of members and partners.
Temporary Administrative Assistant Experience EssentialsPrevious experience in an administrative support role, ideally within a charitable or academic environment. Experience supporting events. Financial administration skills, such as handling invoices or expenses. Proficiency using the full MS Office suite. Ability to work independently, prioritise tasks, and demonstrate initiative. Strong organisational skills and high attention to detail. Excellent verbal and written communication skills.
LocationThis role is based just outside Oxford City Centre.
Administrative Assistant employer: Allen Associates
Join a reputable charity that values innovation, learning, and inclusivity, offering a dynamic work environment just outside Oxford City Centre. As a Temporary Administrative Assistant, you'll enjoy a competitive hourly rate while gaining hands-on experience across various functions, including event coordination and financial administration. This role not only allows you to contribute to meaningful causes but also provides opportunities for personal and professional growth within a supportive team culture.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on opportunities, especially in charities where word-of-mouth can be key.
✨Tip Number 2
Get your hands dirty with some volunteer work! If you can, jump into a temporary role or volunteer position at a charity. It’s a great way to gain relevant experience and show your commitment to the cause while making valuable connections.
✨Tip Number 3
Prepare for interviews by practising common questions related to administrative tasks. Think about your past experiences and how they relate to event coordination, finance, and communications. We want you to shine when it comes to showcasing your skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your administrative experience and skills that match the job description. We want to see how your past roles have prepared you for this position, so don’t hold back on showcasing relevant tasks you've tackled!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how you can contribute to our team. Keep it friendly and professional, and make sure to mention any specific experiences that relate to event coordination or financial processes.
Showcase Your Communication Skills:Since you'll be responding to enquiries and supporting marketing activities, it's crucial to demonstrate your excellent verbal and written communication skills. We recommend including examples of how you've effectively communicated in previous roles, whether through emails, reports, or presentations.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity right away!
How to prepare for a job interview at Allen Associates
✨Know Your Stuff
Before the interview, make sure you brush up on your administrative skills and any relevant experience. Be ready to discuss how you've handled tasks like event coordination or financial processes in previous roles. This will show that you're not just a good fit for the job, but that you genuinely understand what it entails.
✨Show Your Proactivity
Since the role requires someone who can take initiative, think of examples where you've gone above and beyond in your past jobs. Whether it was streamlining a process or taking charge of an event, share these stories to demonstrate your proactive nature.
✨Communicate Clearly
As you'll be responding to enquiries and assisting with communications, practice articulating your thoughts clearly. During the interview, focus on being concise and professional in your responses. This will reflect your ability to handle similar tasks in the role.
✨Ask Smart Questions
Prepare a few thoughtful questions about the team dynamics or upcoming events they might be planning. This shows your interest in the role and helps you gauge if the environment is right for you. Plus, it gives you a chance to engage with the interviewer on a deeper level.
