Personal Assistant To Director in Oxford

Temporary Personal Assistant Responsibilities

This position will involve, but will be limited to:

• Managing the director's schedule and diary, coordinating meetings and appointments to ensure smooth daily operations.
• Greeting visitors, handling phone calls, and managing incoming correspondence with a professional demeanour.
• Organising travel arrangements and preparing itineraries for the director's engagements.
• Drafting, proofreading, and managing a range of correspondence, reports, and documents.
• Maintaining confidentiality at all times when dealing with sensitive information.
• Supporting the wider administrative team with ad hoc tasks as required.
• Assisting with event planning and logistics for internal and external visits or functions.

Temporary Personal Assistant Rewards

• 37.5 hours per week, Monday to Friday, typically 9:00 to 17:30 with an unpaid lunch break. Flexibility to work around the director's schedule is required, including the possibility of working on some Saturdays as needed.
• Opportunity to work in a stunning, purpose-built environment with on-site parking and easy access to public transport.
• Supportive and professional working atmosphere within a globally connected organisation.
• Gain valuable experience supporting senior leadership within a renowned academic and cultural institution.

The Company

Our client fosters a collaborative environment that values intellectual curiosity, inclusivity, and professionalism. The organisation's stunning premises and international reach make it a welcoming setting for someone looking to develop their executive support skills.

Temporary Personal Assistant Experience Essentials

• Proven administrative and reception experience in a professional environment.
• Excellent written and verbal communication skills.
• High organisational ability with the foresight to plan ahead.
• Strong attention to detail and methodical working style.
• Discretion and commitment to maintaining confidentiality.
• Proficiency in Microsoft Office and database management.
• Flexibility to adapt working hours to accommodate the director's needs, including some Saturdays if required.
• Experience in supporting senior executives is desirable.

Location

Based in a scenic area with good public transport links and on-site parking.