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- Tasks: Coordinate event logistics, manage client communications, and ensure smooth pre-event processes.
- Company: Join a fun, innovative events company with a vibrant culture.
- Benefits: Enjoy 25 days annual leave, pension, free parking, and exciting team activities.
- Why this job: Be part of a sociable team, enhancing your skills in a dynamic environment.
- Qualifications: Experience in logistics or project management, strong communication skills, and a people-oriented mindset.
- Other info: Office-based in South Oxfordshire with flexible work options available.
The predicted salary is between 28800 - 43200 £ per year.
A recent opportunity has been registered for an Event Logistics Coordinator to join this fun and innovative company. Working in a small company with an excellent culture, you will be responsible for client communications as the main point of contact, and ensuring the pre-event process runs smoothly until final delivery.
Event Logistics Coordinator Responsibilities
- Manage email correspondence, providing clients with all the information they need and answering any event-related questions.
- Coordinate branding orders, manage van bookings, and ensure all necessary materials and equipment are ready for each event.
- Handle the logistics for events, including national and international travel arrangements and ensuring all documentation is in order.
- Offer operational insights during the pre-booking stage, assisting the Sales & Marketing team with client calls to provide useful information and guidance.
- Review and improve processes, especially during quieter periods, to keep everything running efficiently.
- Stay organised with task lists and calendar management, while being flexible to adapt to the demands of peak periods.
Event Logistics Coordinator Rewards
Alongside a competitive salary, you will benefit from 25 days annual leave plus bank holidays, pension and free onsite parking. This is a sociable team and there are loads of team activities throughout the year from go karting, rock climbing, and beyond!
Event Logistics Coordinator Essentials
- Our client is seeking a people person and team player to join their small team.
- You will be experienced in logistics, operations or project management ideally within events or hospitality.
- You will be highly organised, with excellent problem solving skills.
- You will have strong professional communication skills both written and oral.
- You must have experience of client communication within a B2B role, with the ability to influence.
Location
Based in South Oxfordshire, this is an office-based role with the option to work from home 1 day per week. The working hours are 9am – 5pm Monday to Friday with the option to work flexible hours 1 day per week.
If you would like to find out more about this excellent opportunity, then please apply online today! We aim to respond to all applications within 48 hours.
Event Logistics Coordinator in Oxford employer: Allen Associates (Oxford) Ltd
Contact Detail:
Allen Associates (Oxford) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Logistics Coordinator in Oxford
✨Tip Number 1
Familiarise yourself with the events industry, especially logistics and operations. Understanding the nuances of event planning will help you speak confidently about your experience and how it relates to the role.
✨Tip Number 2
Network with professionals in the events sector. Attend local events or join online forums to connect with others in the field. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Showcase your organisational skills by preparing a mock event plan. This could include timelines, checklists, and communication strategies. Presenting this during an interview can demonstrate your proactive approach.
✨Tip Number 4
Research the company culture and values. Tailor your conversations to reflect how your personality and work style align with their innovative and fun environment, making you a more appealing candidate.
We think you need these skills to ace Event Logistics Coordinator in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in logistics, operations, or project management, particularly within events or hospitality. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for the Event Logistics Coordinator position. Mention specific experiences that relate to client communication and event logistics.
Showcase Problem-Solving Skills: In your application, provide examples of how you've successfully solved problems in previous roles. This could include managing logistics under tight deadlines or improving processes during quieter periods.
Highlight Teamwork and Flexibility: Emphasise your ability to work well in a team and adapt to changing demands. Mention any experiences where you collaborated with others or adjusted your approach to meet the needs of a project.
How to prepare for a job interview at Allen Associates (Oxford) Ltd
✨Showcase Your Communication Skills
As the main point of contact for clients, it's crucial to demonstrate your strong communication skills during the interview. Be prepared to discuss how you've effectively managed client communications in the past and provide examples of how you handled any challenges.
✨Highlight Your Organisational Abilities
This role requires excellent organisational skills. Share specific instances where you've successfully managed multiple tasks or events simultaneously. Discuss your methods for staying organised, such as using task lists or calendar management tools.
✨Demonstrate Problem-Solving Skills
The ability to solve problems efficiently is key in logistics. Prepare to talk about a time when you faced a logistical challenge and how you resolved it. This will show your potential employer that you can think on your feet and adapt to changing situations.
✨Research the Company Culture
Since this company values a fun and innovative culture, make sure to research their values and activities. During the interview, express your enthusiasm for team activities and how you would contribute to maintaining a positive work environment.
