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- Tasks: Manage family administration and oversee multiple residences across the UK and Europe.
- Company: Join a prestigious family business with a focus on discretion and precision.
- Benefits: Competitive salary and the opportunity to work in a dynamic environment.
- Why this job: Be the key player in a busy household, making every day varied and impactful.
- Qualifications: 3+ years as a Senior Private PA or Executive Assistant with strong organisational skills.
- Other info: Ideal for those who thrive under pressure and enjoy managing diverse tasks.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an exceptional PA to work within my client’s family business. You will take complete ownership of family administration and run the house portfolio ensuring absolute discretion, precision, and seamless execution at all times. Every day is busy and varied with duties including:
- Oversight of multiple residences across the UK and Europe ensuring consistency of standards and reporting.
- Managing Projects
- Administration
- Acting as the main point of contact for lawyers, accountants and financial advisors
- Handling highly confidential documentation, personal banking, and expense management.
- Coordinate maintenance, repairs, and contractors, liaising with suppliers and service providers.
- Act as the main point of contact for all personal and household matters.
- Manage complex calendars, appointments, schedules and errands as required.
- Arrange domestic and international travel, including flights, accommodation, visas, itineraries, and logistics.
- Handle correspondence, documentation, and confidential matters with absolute discretion.
- Record Keeping
Ideal Candidate:
- Minimum 3 years’ experience as a Senior Private PA or Executive Assistant
- Sage Knowledge and Experience
- Highly organised, resilient, and calm under pressure
- Ability to work effectively in a small team
- Administrative Skills - including budgeting and keeping proper records
- Health and Safety - knowledge and understanding
Please email your CV to apply.
Personal Assistant employer: Allen Associates (Notts) Ltd
Contact Detail:
Allen Associates (Notts) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Nail that interview prep! Research the family business and understand their values. Prepare examples of how you've handled confidential matters and managed complex schedules in the past. Show them you’re the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the best choice.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Let’s get you that dream job together!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Personal Assistant role. Highlight your organisational skills, discretion, and any relevant experience in managing multiple tasks or projects.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific experiences that demonstrate your ability to handle confidential matters and manage complex schedules.
Showcase Your Discretion: Since this role involves handling highly confidential information, make sure to emphasise your experience with discretion in your application. Share examples of how you've maintained confidentiality in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Allen Associates (Notts) Ltd
✨Know Your Responsibilities
Make sure you understand the key responsibilities of a Personal Assistant in a family business. Familiarise yourself with managing multiple residences, handling confidential documents, and coordinating travel. This will help you demonstrate your knowledge and readiness to take on these tasks.
✨Showcase Your Organisation Skills
Prepare examples that highlight your organisational abilities. Discuss how you've managed complex calendars or handled multiple projects simultaneously. Being able to illustrate your experience with real-life scenarios will show that you can thrive in a busy environment.
✨Emphasise Discretion and Confidentiality
Since the role involves handling sensitive information, be ready to discuss how you maintain confidentiality in your work. Share specific instances where you've dealt with confidential matters and how you ensured discretion at all times.
✨Demonstrate Teamwork and Resilience
The ideal candidate should work effectively in a small team. Prepare to talk about your experiences collaborating with others, especially under pressure. Highlight how you remain calm and focused, even when things get hectic.
