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- Tasks: Support C-suite leaders with calendar management, travel coordination, and event logistics.
- Company: Join a dynamic science-led start-up with a vibrant culture and 60 passionate employees.
- Benefits: Enjoy 25 days holiday, private healthcare, and a cycle to work scheme.
- Why this job: Be part of a purpose-driven team making a meaningful impact in the life sciences sector.
- Qualifications: Experience supporting executives, strong organisational skills, and adaptability in fast-paced environments.
- Other info: This hybrid role offers flexible hours and requires occasional office presence in Oxford.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant Our client is seeking a proactive Executive Assistant to join their dynamic and fast-paced team, on a 12-month Fixed Term Contract. You will provide critical, high-level administrative support to the global executive team and senior leadership team in the UK. Executive Assistant Responsibilities This position will involve, but will not be limited to: Provide high-level executive support to C-suite leaders, including complex calendar management, international travel coordination, and cross-time-zone scheduling. Coordinate logistics for board meetings and executive events, including scheduling, preparation, travel arrangements, and on-site support. Manage confidential correspondence, reports, legal documents, and board governance materials with professionalism and discretion. Support fundraising and business development activities by coordinating meetings, tracking documentation, and managing follow-ups. Drive administrative process improvements, assist with budget tracking, and oversee expense reporting and procurement support. Act as a liaison between executives and stakeholders, ensuring timely communication and supporting strategic initiatives as needed. Executive Assistant Benefits Driven to make a meaningful difference, with a strong focus on company culture. Benefits include: 25 days holiday Generous pension package Private healthcare Income protection Life assurance Discretionary bonus scheme Cycle to work scheme Free onsite parking The Company Our client is a science-led start-up with 60 employees. This is a full-time role working 37.5 hours per week Monday – Friday. They offer flexible start/finish times, but this role does require flexibility to support US time zones as required. Executive Assistant Essentials Experience as an Executive Assistant supporting C-suite executives, with a track record of managing complex calendars, coordinating international meetings, and overseeing high-level event logistics. Exceptional organisational and time management skills, with the ability to prioritise effectively, anticipate needs, and deliver accurate work under pressure. Highly adaptable and resilient, with the flexibility to navigate shifting priorities in a dynamic, fast-paced environment. Strong interpersonal and communication skills, with the ability to build trusted relationships and collaborate confidently across all levels of an organisation. Solutions-focused and proactive, capable of working independently while knowing when to seek input or escalate issues. Prior experience in start-up or high-growth environments, and/or exposure to the life sciences sector is highly desirable; enthusiasm for contributing to a purpose-driven organisation is essential. Location This is a hybrid-working role based in Oxford, with free onsite parking available. However, there is a requirement to be flexible for office working, as per business needs. Action If you would like to find out more about this excellent opportunity, then please apply online today! We aim to respond to all applications within 48 hours. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter
Executive Assistant (12-month FTC) employer: Allen Associates
Contact Detail:
Allen Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (12-month FTC)
✨Tip Number 1
Familiarise yourself with the specific needs of C-suite executives. Research common challenges they face and think about how your skills can help alleviate those issues. This will allow you to speak confidently about your ability to support them during interviews.
✨Tip Number 2
Highlight your experience in managing complex calendars and coordinating international meetings. Be prepared to discuss specific examples where you've successfully navigated time zone differences and logistical challenges, as this is crucial for the role.
✨Tip Number 3
Demonstrate your adaptability by sharing instances where you've thrived in fast-paced environments. Discuss how you've managed shifting priorities and maintained high standards under pressure, which is essential for an Executive Assistant in a dynamic start-up.
✨Tip Number 4
Network with professionals in the life sciences sector or those who have worked in start-ups. Engaging with these individuals can provide valuable insights and connections that may enhance your application and show your enthusiasm for the industry.
We think you need these skills to ace Executive Assistant (12-month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly your work with C-suite executives. Emphasise your skills in calendar management, international travel coordination, and event logistics.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and adaptability. Mention specific examples of how you've successfully managed complex tasks in fast-paced environments, and express your enthusiasm for contributing to a purpose-driven organisation.
Highlight Relevant Skills: In your application, focus on your organisational and time management skills. Provide examples of how you've prioritised effectively and delivered accurate work under pressure, as these are crucial for the role.
Showcase Interpersonal Skills: Demonstrate your strong communication abilities by mentioning instances where you've built trusted relationships across different levels of an organisation. This will show your potential to act as a liaison between executives and stakeholders.
How to prepare for a job interview at Allen Associates
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and coordinate international meetings is crucial. Be prepared to discuss specific examples of how you've successfully handled scheduling conflicts or organised high-level events in the past.
✨Demonstrate Flexibility and Adaptability
This role requires navigating shifting priorities in a fast-paced environment. Share instances where you've had to adapt quickly to changes or unexpected challenges, highlighting your resilience and problem-solving skills.
✨Communicate Effectively
Strong interpersonal skills are essential for building relationships with C-suite executives and stakeholders. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you ensure timely communication across different levels of an organisation.
✨Highlight Your Proactive Approach
Being solutions-focused is key for this position. Prepare to share examples of how you've taken initiative in previous roles, whether it's improving administrative processes or supporting business development activities, to demonstrate your proactive mindset.
