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For Companies At a Glance
- Tasks: Provide executive support, manage schedules, and create presentations for top executives.
- Company: Join Warner Bros. Discovery, a leading name in the entertainment industry.
- Benefits: Enjoy hybrid working, flexible hours, and a dynamic work environment.
- Why this job: Gain valuable experience in a fast-paced setting while working with industry leaders.
- Qualifications: 2+ years in admin roles, excellent communication skills, and tech-savvy.
- Other info: Opportunity to work on exciting projects and develop your professional network.
The predicted salary is between 36000 - 60000 £ per year.
Allegis Global Solutions is recruiting for a contract position and the assignment will be at Warner Bros. Discovery
Warner Bros. Discovery
6 Months initial contract
ASAP Start
Hybrid Working, 3 days per week onsite in Chiswick
Inside IR35 (Via PAYE or Umbrella)
The Job:
- The role will provide executive administrative assistance to the Vice President, Corporate Services, Strategy, and Compliance (CSSC) and other leaders on CSSC team, as needed.
- The role will also create high quality presentations intended to be used for executive readouts and all-hands meetings.
- Communication skills are key in managing stakeholders and working with all business levels.
The Daily – Major Activities:
• Scheduling – Must be able to schedule independently using Outlook and rearrange things as necessary to accommodate different time zones.
• Microsoft Office – Someone capable in Word/Excel/PowerPoint/Outlook with experience in Microsoft Co-pilot or Chat GPT. This position will frequently require updating documents based on guidance given, so someone with a creative eye and able to follow the guidelines set by the business re design.
• File Management – Should be familiar with large file repositories, and searching using multiple key terms. We mainly use SharePoint and OneDrive
• Follow Through – We are looking for someone that doesn’t have to be asked multiple times to complete something. Someone very organized who is able to work independently on tasks, that can provide frequent updates to the rest of the team.
• Customer Service – Would like someone driven and hungry to learn more, but also someone with excellent customer service skills as this position is frequently the first P.O.C within the department,
The Essentials:
• 2+ years of desk/administrative assistant experience within the entertainment industry.
• Tech savviness – comfortable with communication and productivity tools with an eagerness to learn.
• Must have excellent written and verbal communication skills.
• Proven ability to multi-task; must be able to constantly and consistently prioritize workload of both executives and oneself simultaneously.
• The person in this position will also need to handle many sensitive documents and must be trusted with confidentiality.
• They must be able to handle themselves professionally as they will have direct interaction with many other executives within the company.
• The ideal candidate will be experienced in handling a wide range of administrative support related tasks and will be able to work independently with little or no supervision and handle typical entertainment assistant responsibilities along with other projects and duties at executive\’s discretion/direction.
• This person must be exceedingly well-organized and flexible.
• The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
If you would like to be considered, please apply with a copy of your updated CV.
Executive Assistant employer: Allegis Global Solutions
Contact Detail:
Allegis Global Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, such as Microsoft Office, SharePoint, and OneDrive. Being able to demonstrate your proficiency in these applications during an interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will highlight your ability to prioritise effectively, which is crucial for an Executive Assistant.
✨Tip Number 3
Research Warner Bros. Discovery and their corporate culture. Understanding their values and recent developments can help you tailor your responses in interviews and show that you're genuinely interested in the company.
✨Tip Number 4
Prepare to discuss your customer service experience, especially in high-pressure environments. Be ready to provide examples of how you've handled challenging situations while maintaining professionalism, as this role requires excellent interpersonal skills.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an executive assistant, particularly in the entertainment industry. Emphasise your skills in scheduling, Microsoft Office proficiency, and any experience with tools like Microsoft Co-pilot or Chat GPT.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you're a great fit for the role. Mention your ability to manage multiple tasks, your organisational skills, and your eagerness to learn and adapt in a fast-paced environment.
Highlight Key Skills: In your application, specifically mention your experience with file management systems like SharePoint and OneDrive. Also, include examples of how you've provided excellent customer service and maintained confidentiality in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Allegis Global Solutions
✨Showcase Your Scheduling Skills
Be prepared to discuss your experience with scheduling, especially using Outlook. Highlight any instances where you successfully managed complex schedules across different time zones, as this is a key requirement for the role.
✨Demonstrate Tech Savviness
Familiarise yourself with Microsoft Office tools, particularly Word, Excel, and PowerPoint. If you have experience with Microsoft Co-pilot or Chat GPT, be sure to mention it, as this will show your adaptability and eagerness to learn new technologies.
✨Emphasise Your Communication Skills
Since communication is vital in this role, prepare examples of how you've effectively managed stakeholders and communicated with various business levels. Be ready to showcase your written and verbal skills through your CV and during the interview.
✨Highlight Your Organisational Abilities
Discuss your methods for staying organised and managing multiple tasks simultaneously. Provide examples of how you've handled sensitive documents and maintained confidentiality, as this will demonstrate your professionalism and trustworthiness.
