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- Tasks: Join Warner Bros. Discovery as a Document Coordinator, digitising and organising employee records.
- Company: Be part of the iconic Warner Bros. Discovery, a leader in entertainment and media.
- Benefits: Enjoy a contract role with potential for growth and valuable industry experience.
- Why this job: Contribute to a major transition in records management while working in a dynamic environment.
- Qualifications: High school diploma required; prefer candidates with experience in records management or related fields.
- Other info: Onsite role in Chiswick, West London, starting ASAP for a 6-month contract.
The predicted salary is between 30000 - 42000 £ per year.
Allegis Global Solutions is recruiting for a contract position and the assignment will be at Warner Bros. Discovery
Document / Record Coordinator
Warner Bros. Discovery
6 Months Contract
ASAP Start
Onsite, Chiswick (West London)
Inside IR35 (Via PAYE or Umbrella)
Your New Role…
The Records Specialist will be responsible for the back scanning and cataloging of employee files, ensuring that all records are accurately digitized, organized, and maintained in compliance with company policies and legal requirements. This role is crucial in supporting the company\’s efforts to transition from physical to electronic records management, enhancing accessibility and security of employee files.
Your Role Accountabilities…
- Ensure employee files are reviewed and sectioned in compliance with company taxonomy and retention policies, in preparation for back-scanning & digitization. This includes existing electronic records in adjacent systems/storage locations.
- Once prepared, using the company MFD scanning devices to digitize physical files and store these (and the existing digital records) within the electronic data management software, following company indexing and taxonomy guidelines.
- Ensure all ‘scanned and OCR rejected’ records are reviewed and manually added to the electronic data management software.
- Conduct regular audits and analysis on the file stores to ensure they are regularly maintained, secure, and indexed correctly.
- Provide analytics and regular updates for project tracking and timeframes.
- Ensure the accuracy and completeness of digitized records, verifying that all necessary documents are included.
- Maintain a high level of data integrity, confidentiality and sensitivity while handling employee records.
- Collaborate with internal stakeholders (as appropriate), including HR and legal teams, to ensure compliance with records management policies and legal requirements.
- Provide support and training to other team members on back scanning and cataloging best practices.
Qualifications & Experience…
- High school diploma or equivalent; associate\’s or bachelor’s degree in information management, Business Administration, or a related field is preferred.
- Minimum of 2 years of experience in records management, back scanning, or a related field.
- Managing Confidential and Sensitive information is require
- Strong understanding of records retention policies and legal requirements.
- Proficiency in using records management software and scanning equipment.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively with internal stakeholders.
- Excellent communication and interpersonal skills.
If you would like to be considered, please apply with a copy of your updated CV.
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Document Coordinator employer: Allegis Global Solutions
Contact Detail:
Allegis Global Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Coordinator
✨Tip Number 1
Familiarise yourself with the specific records management software mentioned in the job description. If you have experience with similar tools, be ready to discuss how your skills can transfer to their system.
✨Tip Number 2
Brush up on your knowledge of records retention policies and legal requirements. Being able to demonstrate your understanding of these concepts during an interview will show that you're serious about compliance and data integrity.
✨Tip Number 3
Prepare examples from your past work where you've successfully managed sensitive information or conducted audits. This will help you illustrate your attention to detail and organisational skills, which are crucial for this role.
✨Tip Number 4
Network with professionals in the records management field, especially those who have worked at Warner Bros. Discovery or similar companies. They might provide insights into the company culture and expectations, giving you an edge in your application.
We think you need these skills to ace Document Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in records management and back scanning. Emphasise any specific software or equipment you have used that aligns with the job description.
Craft a Strong Cover Letter: Write a cover letter that addresses your understanding of records retention policies and your experience with handling confidential information. Mention how your skills can contribute to the transition from physical to electronic records management.
Highlight Attention to Detail: In your application, provide examples of how you've maintained data integrity and accuracy in previous roles. This is crucial for the Document Coordinator position.
Showcase Collaboration Skills: Mention any experience working with internal stakeholders, such as HR or legal teams, to demonstrate your ability to collaborate effectively in a team environment.
How to prepare for a job interview at Allegis Global Solutions
✨Know Your Records Management Basics
Familiarise yourself with records management principles, especially those related to digitisation and compliance. Be prepared to discuss your understanding of retention policies and how they apply to the role.
✨Demonstrate Attention to Detail
Since this role requires a high level of accuracy, be ready to provide examples from your past experiences where your attention to detail made a significant impact. Highlight any specific projects where you ensured data integrity.
✨Showcase Your Technical Skills
Be prepared to talk about your experience with records management software and scanning equipment. If possible, mention specific tools you've used and how they contributed to your efficiency in previous roles.
✨Prepare for Collaboration Questions
This position involves working with various internal stakeholders. Think of examples that demonstrate your ability to collaborate effectively, particularly with HR or legal teams, and how you navigated any challenges.
