Payroll Officer
Job Title: Payroll Officer
Location: Swansea - Hybrid
Reports to: Finance Manager
Salary: Competitive, dependent on experience
Hours: Full-time
Job Purpose
To provide an accurate efficient payroll service for the charity, ensuring all employees are paid correctly and on time while maintaining compliance with HMRC, pension regulations and employment legislation. The Payroll Officer will work closely with the Finance and HR teams to support payroll administration and continuous improvement of payroll processes.
Key Responsibilities
Process monthly payroll accurately and within agreed deadlines.
Administer starters, leavers and contractual changes.
Calculate statutory payments including SSP, SMP, SPP and other statutory entitlements.
Process overtime, enhancements, salary sacrifice arrangements and other payroll adjustments.
Ensure compliance with PAYE, National Insurance, pension auto-enrolment and HMRC requirements.
Submit Real Time Information (RTI) returns to HMRC.
Reconcile payroll reports with finance records and prepare journals for the finance team.
Respond promptly and professionally to payroll-related enquiries from employees.
Maintain accurate payroll records in accordance with GDPR and confidentiality requirements.
Liaise with external payroll providers, pension providers and HMRC where required.
Support year-end payroll activities including P60s, P11Ds (where applicable) and statutory reporting.
Assist with payroll audits and provide payroll information for internal and external auditors.
Contribute to the review and improvement of payroll systems and procedures.
Support the Finance Manager with other finance administration duties as required.
Essential Experience
Previous experience processing payroll within a UK organisation.
Knowledge of HMRC payroll legislation and statutory payments.
Experience using payroll software (e.g. Sage Payroll, BrightPay or similar).
Experience working with pension auto-enrolment.
Experience using Microsoft Excel and other Microsoft Office applications.
Skills
Excellent numerical accuracy and attention to detail.
Strong organisational and time management skills.
Ability to prioritise workload and meet strict payroll deadlines.
Excellent communication and customer service skills.
High level of confidentiality and professionalism.
Ability to work independently and as part of a team.
Strong problem-solving and analytical skills.
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice.
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