Purchase Ledger Assistant (6-Month Fixed-Term Contract)
Location: Bromborough
Department: Finance
Reports to: Purchase Ledger Manager
As a Purchase Ledger Assistant at Panda, you will play a key role in ensuring supplier invoices are processed accurately and efficiently in line with agreed payment terms, company policies, and financial controls.
Reporting to the Purchase Ledger Manager, you will manage your own portfolio of suppliers, building strong working relationships to resolve queries quickly and support the smooth running of the purchase-to-pay process.
The Role
Take ownership of a designated portfolio of suppliers, developing strong working relationships and understanding their invoicing practices to ensure efficient invoice processing
Process supplier invoices accurately, ensuring all invoices are supported by an approved purchase order or other authorised documentation
Prepare supplier statement reconciliations to maintain accurate accounts and minimise outstanding accruals
Work collaboratively with colleagues across the business to resolve invoice and payment queries in a timely manner
Escalate ongoing supplier issues or concerns to the Purchase Ledger Manager where appropriate
Ensure supplier payments are made within agreed payment terms to maintain positive supplier relationships and avoid service disruption
Respond professionally to supplier enquiries via telephone and email
Assist with the preparation and processing of supplier payment runs
Support the wider Purchase Ledger team to ensure business requirements and deadlines are met
Identify opportunities to improve existing processes and contribute ideas that enhance efficiency, accuracy and compliance
Maintain accurate financial records and adhere to company policies and internal controls at all times
What Were Looking For
You will likely have:
Previous experience working within a busy purchase ledger or accounts payable environment processing high volumes of invoices
A good understanding of the purchase-to-pay process and the ability to identify and resolve issues that may delay invoice processing
Experience using Sage 200
Strong Microsoft Excel skills and confidence using Microsoft Office applications
Excellent attention to detail, organisational skills and the ability to prioritise a varied workload
Strong communication skills with the ability to build effective relationships with suppliers and internal stakeholders
A proactive approach to problem solving and continuous improvement
AAT qualification or currently studying towards AAT
Experience using Sage CRM and AMCS
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Purchase Ledger Assistant employer: All The Top Bananas
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