At a Glance
- Tasks: Support the care management team with admin tasks and ensure smooth operations.
- Company: Join a friendly team at Sky Vigil Care Ltd, dedicated to quality care.
- Benefits: Full-time hours, supportive environment, and opportunities for personal growth.
- Other info: Training provided for care management systems; flexible and dynamic work culture.
- Why this job: Make a difference in people's lives while developing your administrative skills.
- Qualifications: Experience in admin roles, strong communication, and organisational skills.
The predicted salary is between 20000 - 25000 £ per year.
Reports to: Registered Manager / Office Manager
Location: Sky Vigil Care Ltd, Biz Space, Corinium House, Barnwood Point Business Park, Corinium Avenue, Barnwood, Gloucester, GL4 3HX Hours: Full-time
Start
Time: 9:00 to 17:30 Willing to start ASAP.
About the Role We are seeking a proactive and organised Office Assistant / Care Administrator to join our friendly team at Sky Vigil Care Ltd.
This is a key role in supporting the smooth day-to-day running of our Domiciliary Care and Supported Living services.
You will work closely with the Registered Manager and Coordinators, ensuring effective communication, accurate record-keeping, and timely administrative support across all areas of the business.
Responsibilities Provide general administrative and clerical support to the care management team.
Answer phone calls and respond to emails in a professional and timely manner.
Maintain accurate records of staff compliance including DBS, right-to-work documents, training certificates, and ID checks.
Assist in the recruitment process by scheduling interviews, chasing references, and updating candidate files.
Support the coordination of staff rotas and care visits using the Birdie system (training will be provided).
Collect, verify, and process timesheets to support payroll preparation.
Prepare letters, reports, and care documentation as required.
Greet visitors, staff, and professionals, maintaining a welcoming office environment.
Monitor office supplies and place orders when necessary.
Handle confidential information in line with GDPR and company policies.
Skills and Experience Previous experience in an administrative or office support role, ideally within a care or health sector.
Good working knowledge of Microsoft Office (Word, Excel, Outlook).
Experience using care management systems such as Birdie is desirable (training available).
Strong organisational and multitasking abilities with excellent attention to detail.
Confident communicator with good written and verbal communication skills.
Ability to work independently as well as part of a team in a fast-paced environment.
Personal Attributes Professional, friendly, and approachable.
Reliable and proactive with a positive attitude.
Committed to supporting high-quality care delivery and the values of Sky Vigil Care Ltd.
Flexible and adaptable to meet the needs of the service.
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Care Administrator in Milton Keynes employer: All The Top Bananas
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StudySmarter Expert Advice🤫
We think this is how you could land Care Administrator in Milton Keynes
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like All The Top Bananas.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at All The Top Bananas.
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When you find roles that excite you, especially at places like All The Top Bananas, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Care Administrator in Milton Keynes
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at All The Top Bananas.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at All The Top Bananas.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to All The Top Bananas. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at All The Top Bananas. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at All The Top Bananas
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research All The Top Bananas’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
