At a Glance
- Tasks: Create advanced Excel databases and automate documentation processes for engineering projects.
- Company: Leading engineering organisation based in Nottingham with a hybrid working model.
- Benefits: Competitive hourly rate, flexible work environment, and valuable project experience.
- Other info: Opportunity for professional growth and collaboration with diverse teams.
- Why this job: Join a dynamic team and enhance your Excel skills while making a real impact.
- Qualifications: Proficiency in Excel, strong analytical skills, and experience in document control.
The predicted salary is between 40500 - 49500 £ per year.
Document Controller
Nottingham based (Hybrid working 2 days per week in the office)
£25.65 an hour Umbrella Inside IR35
3 Month Contract initially.
This is a great opportunity to work within a leading engineering organisation based in Nottingham.
This role is hybrid working. 2 days in the office per week.
This role is also working on an early shift which is 6am - 4:15pm.
We are seeking an Document Controller to support a short-term project focused on developing standardised project and commercial documentation tools.
The successful candidate will create robust Excel-based databases, templates, and automated workflows that allow information to be maintained in a single master file and automatically populate multiple linked documents.
The role will involve designing and building intelligent spreadsheets and databases for project execution documents such as Bills of Materials (BOMs), Packing Lists, Commercial Invoices, Product Data Registers (PDRs), Vendor Data Registers (VDRs), document trackers, and similar project deliverables.
The objective is to eliminate duplicate data entry, improve accuracy, and reduce administrative effort through automation and standardisation.
Key
Responsibilities:-
Design and develop advanced Excel-based databases and management tools.
Create master data files that automatically update linked project documents and reports.
Develop automated templates for:
Bills of Materials (BOMs)
Packing Lists
Commercial Invoices
Product Data Registers (PDRs)
Vendor Data Registers (VDRs)
Document Registers
Project Tracking Logs
Other project and commercial documentation
Build formulas, data relationships, lookups, validation rules, dashboards, and reporting tools.
Implement automation using advanced Excel functionality, including:
Power Query
Power Pivot
VBA Macros (where appropriate)
Dynamic Arrays
Advanced Formulas and Data Linking
Simplify and standardise document generation processes across multiple project teams.
Create user-friendly interfaces and instructions for end users.
Work with Project Managers, Engineering, Procurement, Logistics and Commercial teams to understand requirements and convert them into efficient Excel-based solutions.
Test and validate all tools to ensure data accuracy and reliability.
Provide knowledge transfer and user training before project completion
Proficiency with:
Complex formulas
XLOOKUP
INDEX/MATCH
Dynamic Arrays
Pivot Tables
Power Query
Data Validation
Conditional Formatting
Experience building commercial and project management templates.
Strong analytical and problem-solving skills.
Ability to work independently and deliver solutions with minimal supervision.
Excellent communication and stakeholder engagement skills.
Preferred
Experience supporting engineering, manufacturing, logistics, or project-based businesses.
Experience developing BOM, Packing List, Invoice, PDR and VDR systems.
VBA and macro development experience.
Familiarity with document control and project delivery processes.
Experience integrating Excel with Share Point, Power BI, or other Microsoft 365 tools.
For more information please contact Lauren Morley at JAM Recruitment or click apply.
TPBN1_UKTJ
Document Controller in Mansfield employer: All The Top Bananas
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StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Mansfield
✨Get Hands-On with Temporary Projects
Temporary roles are all about flexibility and quick results. Look for short-term engineering projects or gigs that local companies might need help with. You can find these on job boards like Indeed or even niche platforms like PeoplePerHour. Don't be shy to reach out directly to firms—sometimes they have needs that aren't posted yet!
✨Tap into Engineering Meetups
Networking is key in engineering, especially for temporary positions. Check out local engineering meetups or hackathons relevant to your interests. Engaging with peers can lead to leads on temporary roles. Plus, it’s a sweet way to showcase your skills and passion in person—who knows who might be hiring at one of these events?
✨Leverage Your Connections
Let your friends and family know you're on the hunt for a temporary engineering role. Often, personal recommendations can get you in the door faster than any application. Share your goals and what you’re looking for through social media or casual conversations; you’d be surprised how many people might have the right connections!
✨Stay Sharp with Online Courses
While you're searching, keep those skills fresh! Take on some online courses related to your engineering field. Platforms like Coursera or edX can help you stay current and even get some certifications under your belt. This shows potential employers at All The Top Bananas that you’re committed to growth, making you a more appealing candidate for temporary roles.
We think you need these skills to ace Document Controller in Mansfield
Some tips for your application 🫡
Highlight Your Versatile Engineering Skills:For a temporary engineering role like this one at All The Top Bananas, make sure to showcase a broad range of your engineering skills. Talk about different projects you’ve undertaken, focusing on your problem-solving ability and adaptability—key traits for temporary positions that depend on quick integration into teams.
Be Clear About Your Availability:Since this is a temporary role, clarity is essential. In your cover letter, be upfront about your availability and how soon you can start. Employers like All The Top Bananas want to know that you can hit the ground running, so don’t shy away from mentioning your flexibility!
Tailor Your CV to Showcase Relevant Experience:Make sure your CV is tailored to reflect the specific engineering projects relevant to the job. For instance, if you’ve worked on temporary contracts before or have engaged in diverse engineering processes, highlight these experiences to show how well-rounded you are.
Include References from Past Employers:Temporary positions often require trust and reliability. Adding references from previous employers can significantly boost your application. It shows that you have a strong work ethic and can adapt quickly, which is exactly what All The Top Bananas will be looking for.
How to prepare for a job interview at All The Top Bananas
✨Get to Grips with Your Technical Skills
Engineering roles often involve assessing your technical expertise, so be prepared to delve into your core skills. Brush up on relevant software and tools you’ve used before, as well as any engineering principles that relate to the position at All The Top Bananas. We want you to showcase your hands-on experience and problem-solving capabilities – it could be the difference between you and another candidate!
✨Prepare for Problem-Solving Scenarios
Expect to tackle some practical scenarios during the interview. Whether it's a design challenge or a troubleshooting test, All The Top Bananas might want to see how you approach real-world engineering problems. Think of specific examples from your past work where you had to think on your feet and be ready to walk your interviewers through your thought process.
✨Show Your Adaptability in Temporary Roles
Since this is a temporary position, it’s key to demonstrate your flexibility and ability to hit the ground running. Make sure to convey your eagerness to learn and adapt quickly to the team and the specific projects at All The Top Bananas. We all know that temporary roles can be a bit of a whirlwind, so emphasise your quick learning skills and your approach to managing change.
✨Highlight Relevant Portfolio Projects
If you've worked on engineering projects that align with the role at All The Top Bananas, make sure to bring them up! A portfolio can be a great way to illustrate your engineering prowess. Discuss the challenges you faced, the solutions you implemented, and the results achieved – this will give the interviewers a tangible idea of what you bring to the table.
