Executive Assistant in Maidstone

Location: Staplehurst, Kent

Salary: £35,000 - £40,000 per annum (dependent on experience)

Job Type: Full time, Permanent

Working Hours: Monday to Friday, 40 hours per week, 8.30am to 5.00pm.

The Company is a family run group of companies covering manufacturing, sales and aftercare servicing in the veterinary sector. Starting from 1981 we have quickly grown to be one of the leading veterinary equipment suppliers in the UK. Over the years, we have acquired a variety of companies to increase the equipment offering and skill sets. Approximately 50% of the products are still manufactured at the company HQ in Staplehurst which now boasts an extensive range of capabilities including; CAD design, CNC machining, laser cutting, metal fabrication, plastic fabrication, wood shop, paint shop, full assembly & testing. Although still focused on the veterinary sector, the company have diversified into allied areas such as vehicle conversions for canine transportation and animal ambulances to grooming equipment and aquatic systems.

About The Role:

The purpose of the role is to provide high-level administrative and organisational support to our director team, managing schedules, communications, travel, and strategic tasks to enhance executive productivity. You will be reporting direct to the Shareholders.

Responsibilities & Duties:

• Calendar and Schedule Management: Organize and prioritize meetings, appointments, and events, ensuring executives' time is used efficiently
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, visas, and itineraries
• Communication Management: Screen calls, emails, and correspondence, acting as a gatekeeper to reduce interruptions and manage priorities
• Document Preparation: Draft, edit, and format reports, presentations, briefing papers, and other key documents
• Meeting Support: Prepare agendas, take accurate minutes, follow up on action items, and coordinate logistics for internal and external meetings
• Project Coordination: Oversee multiple projects, track progress, and ensure deadlines are met
• Liaison Role: Serve as a point of contact between executives, clients, and internal teams, maintaining clear communication and alignment
• Financial: Assisting with financial planning and facilitation expenses claims.
• Confidentiality Management: Handle sensitive information with discretion, including financial documents and personal matters

Qualifications & Skills:

• Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Organisational Skills: Ability to multitask, prioritize, and manage complex schedules efficiently
• Communication Skills: Strong verbal and written communication, including drafting professional correspondence
• Problem-Solving: Anticipate executive needs, resolve issues proactively, and maintain workflow continuity
• Discretion and Professionalism: Maintain confidentiality and handle sensitive matters with integrity

Experience: Typically 3-5 years in administrative or executive support roles, with exposure to corporate or fast-paced environments

Benefits:

• Full-time permanent contract, 40 hours per week, Monday to Friday
• Discretionary monthly bonus scheme
• Idyllic countryside setting
• 33 holiday days per year (inc. Bank Holidays)
• Contributory pension scheme
• On-site car parking
• Staff events, such as the Big Summer Party and Awards Scheme

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with experience of: Executive Assistant, Senior Executive Assistant, Personal Assistant, Senior Personal Assistant, Founder's Executive Assistant, Executive & Personal Assistant, Executive Business Partner, Administrator, Business Administrator, Administration Executive may also be considered for this role.