Transport & Fleet Co-ordinator in Lutterworth

We're looking for a highly organised Transport & Fleet Coordinator to join our team and play a key role in supporting the management of our nationwide fleet of LGVs, vans and company cars. This is an excellent opportunity for a detail-oriented administrator who enjoys working in a fast-paced environment, managing multiple priorities and ensuring compliance across fleet operations. Reporting to the Transport and Compliance Manager, you'll be responsible for supporting the day-to-day administration of the fleet, ensuring vehicles remain compliant, cost-effective and operationally efficient.

In return you will receive a Competitive Salary, 25 days annual leave plus bank holidays, Life Assurance, Westfield Health Cash Plan, Auto enrolment pension scheme & Lifestyle Benefits – discount on selected high street stores.

Responsibilities include:

• Administration of the fleet database for company cars, vans and LGVs to ensure compliance with legislation and industry best practice.
• Invoice validation from third party suppliers to ensure compliance with contractual obligations and authorised spend.
• Validation and efficient administration of penalty charge notices to reduce costs and charges, including taking ownership of the dispute process from beginning to end.
• Maintaining the vehicle database to ensure accurate recording of vehicle location, ownership, status, etc.
• Collection and monitoring of company car P11D details for HMRC requirements.
• Assisting the regional transport managers with scheduled and reactive maintenance to ensure a high degree of availability with the core fleet.
• Coordination and administration of driver license checks.
• Managing and processing all requests for short term hire car bookings with the nominated third-party supplier against a cost efficiency matrix.
• New vehicle ordering support for company car users, with co-ordination of new orders in line with company sign off and procedures.
• Management of company fuel card administration including issue, cancellation and renewal.
• Assisting with gathering all legal paperwork for trucks and trailers after inspections/MOT's.
• Tracking driver training such as, but not limited to, DCPC, IPAF, and all relevant systems are kept up to date.

Qualification and Experience Requirements:

• Proficient in the use of Microsoft office packages including Word and Excel (maintenance and data collation).
• Experience of working in a fleet environment preferred.
• Strong communication skills and the ability to work with people at all levels.
• Ability to multitask, prioritise workload, problem solve and find solutions.
• Knowledge and understanding of LGV compliance.
• Knowledge of LGV driver tacho hour management systems preferred.
• Previous understanding of the FORS accreditation and requirements preferred.

At Nationwide Platforms, we are dedicated to fostering a diverse, equitable, and inclusive workplace. We recognise that a variety of perspectives, experiences, and backgrounds is crucial to our success in the Powered Access industry. Our commitment is to ensure that every employee feels respected, valued, and supported in their work environment.