Fleet Coordinator

Welcome to Lomond, the UK's leading network of lettings and estate agencies. We are not just a successful acquisitions company; we have established ourselves as a prominent player in the real estate industry. Our extensive network consists of 12 leading lettings and estate agencies, and we have made over 52 strategic acquisitions to date. At Lomond, we are relentlessly committed to excellence and dedicated to transforming the real estate landscape.

This is a full time, permanent position located in London 4 days a week in our Liverpool Street office and the option to work from home 1 day a week. The salary for this role is £27,000 - £29,000 per year.

Let’s talk about the role, it involves:

• Supporting our Senior Fleet Manager in day to day duties with inbox management, supplier meetings, compliance requirements, regional stakeholder meetings, and general account management.
• Facilitating the timely resolution of all vehicle servicing, maintenance and repair requirements and ensuring vehicle downtime and costs are kept to a minimum.
• A first line in response fielding inbound requests to support colleagues and suppliers in management of the Fleet dealing with queries, repairs, maintenance, vehicle deployment, fines and fuel.
• To work closely with the Finance team in managing costs, understanding billing, handling any disputes, and problem solving to resolve accounting issues.
• Close communication with our regional brands ensuring accurate reporting and communication of key information, policy, and any legislative change.
• Maintaining accurate records and a trail of activity with key dates and targets.
• Ensuring regular reporting of key Fleet activity including insurance claims, telematics, repairs, maintenance, parking and tolls.
• Assist working with our Acquisitions team in their regular project work to ensure activity progression and the seamless transition of new entities into the Lomond corporate structure.

Required skills and experience:

• Excellent communicator with strong interpersonal skills.
• Efficient time management ability and proven track record of a multifaceted role.
• Familiarity following protocol, procedure, compliance, and a host of varying workflows.
• Ability to problem solve and work collaboratively as part of a team.
• An eye for detail, with an ability to think laterally and problem solve.
• Experience managing suppliers, ensuring service provision is carefully monitored.
• Ideally a background or experience within a Fleet management team.

Here’s what you can look forward to:

• Our Employee Assistance Programme offers free counselling support sessions.
• Our annual leave purchase scheme, where you can buy up to an extra 5 days of holiday.
• We offer enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF.
• You’ll enjoy competitive base pay that aligns with market value, plus incentivised commission and performance bonuses for most roles.
• Exclusive Electric Vehicle Scheme enabling salary sacrifice payments for top of range EVs.
• Celebrate your loyalty with special days and celebrations for length of service.
• We’ll support your professional development by funding your professional qualifications so you can reach your full potential and build your career.
• And of course, we like to have a little fun too! Our company socials bring our people together.

At Lomond, we value diversity and inclusion. We welcome applicants of all nationalities, backgrounds, abilities, and perspectives. Join us and experience a workplace that truly values you. Apply today!