Senior Executive Officer in Bangor

Based at one of the following locations; Halkyn, Conwy, Bangor, Llandrindod, Aberystwyth, Newtown + Hybrid working.

Purpose of Post

Managing and co-ordinating projects relevant to the Head of Agency and the Agency Senior Management Team, and some in collaboration with the Agency Partner Authorities (PA), Welsh Government, and external partners.

Responsibility for functions

The Senior Executive Officer will provide strategic support to the Agency Senior Management Team by leading and coordinating key projects, driving performance and improvement activity, and ensuring robust governance across risk, service continuity, data management and corporate reporting. The Senior Executive Officer will report directly to the Head of Service.

General responsibility for the IT equipment (Laptop and Mobile Phone) and databases required to undertake the role.

Main Duties

• Developing, setting up and managing projects that will provide a framework within which Unit and Team managers will operate.
• To act as an expert to the Head of Agency in relation to Project Management and to offer high quality advice on how they develop and implement the Agent's project management framework and systems.
• Undertake research and identify key trends in various areas providing regular support and updates.
• Produce high-quality documents (including reports to various forums and committees, discussion papers/evidence and reviews) and ensure that they are suitable for internal and external audiences.
• Run individual programmes or projects in various areas including taking on various roles under the Agents project management regime.
• To support the Head of Agency with the performance reporting and support, including the Joint Committee performance report, the Agency Quarterly Performance Report, and other documents of a similar nature.
• Co-ordinate and update the Agency risk register and support the Head of Agency and Agency Senior Management Team in introducing and implementing mitigation measures.
• Supporting the Head of Agency and Agency Senior Management Team to ensure that the Business Continuity Planning and Emergency Response plans are up-to-date, practical and effective.
• Ensure that the Agency has access to up-to-date and relevant data in order to be able to manage performance efficiently.
• Looking at good practice in other organisations and comparing performance in specific areas of work against the performance of other equivalent organisations with the aim of finding out if there are opportunities to learn lessons.
• Lead on public communication and consultation issues ensuring that we raise awareness of progress in the individual areas of work.
• Support the Head of Agency and Agency Senior Management Team to respond to situations that require unique solutions or a combination of solutions that cut across many different areas of work across the Agency.
• Support the Head of Agency and Agency Senior Management Team to establish the case for change, formulate business cases and deliver change in specific areas of work including the delivery of the Agency 5-year Business Plan.
• Investigate complaints and ensure that the Agency learns lessons when the opportunity arises.
• Work closely with stakeholders in various areas, building effective and influential relationships with key Welsh Government and Partner Authority officials, and external stakeholders as required.

General:

It is the responsibility of every employee within the North & Mid Wales Trunk Road Agency to comply with the Health and Safety, environmental and quality policies as defined within the NMWTRA Integrated Business Management System. Ensure that Health and Safety at Work and environmental legislation and policies are strictly adhered to. Undertake personal Health and Safety responsibility at all times. Responsibility for information management in accordance with the Councils information management standards and guidelines. Ensure that personal information is handled in compliance with Data Protection legislation. Responsibility for self-development. Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Councils Health and Safety Policy. Operate within the Councils policies in relation to equal opportunities and equality. Commitment to reducing the Councils carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Councils Carbon Footprint.

Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.

Special circumstances

Work will need to be done occasionally outside of working hours to respond to service needs and emergency incidents. An outline of the duties of the post is shown above, in order to give an idea of the level of responsibility involved. This job description is not exhaustive, and the duties of the job may change from time to time without changing its basic nature and level of responsibility.