At a Glance
- Tasks: Provide dedicated support, manage correspondence, and take accurate minutes for meetings.
- Company: Join a professional team in Aylesbury with a focus on confidentiality and efficiency.
- Benefits: Gain valuable experience in a dynamic environment with potential for ongoing contracts.
- Other info: No home working initially; flexibility and reliability are key.
- Why this job: Perfect for those seeking to develop organisational skills and work closely with senior stakeholders.
- Qualifications: Must have extensive minute-taking experience and strong administrative skills.
The predicted salary is between 31500 - 38500 £ per year.
Contract: Initial 2-month fixed term, followed by rolling monthly contract
Working pattern: Monday-Thursday 9:00-17:30, Friday 9:00-17:00 (to be confirmed at interview)
Location: Aylesbury
Working arrangement: No home working during the first three months (to be reviewed thereafter)
About the Role
We are seeking an experienced and highly professional Personal Assistant with strong minute-taking expertise to provide dedicated support to a busy Service. This role requires excellent organisational skills, discretion, and the ability to manage a varied and confidential workload. The successful candidate will be expected to settle quickly into the role; therefore, availability and commitment during the initial period is essential, and annual leave is not normally expected during the first two months.
Key Responsibilities
- Provide confidential, dedicated personal assistance, research, organisational, and administrative support to ensure the effective running of the Service
- Manage and maintain efficient systems for logging, storing, and archiving information
- Handle correspondence (electronic and written), often of a highly confidential nature
- Arrange meetings and conference bookings, including room bookings and scheduling
- Prepare agendas, collate papers, and ensure timely distribution of documents
- Attend meetings and produce accurate, high-quality minutes
- Liaise with external suppliers and stakeholders as required
- Manage meeting processes, including tracking actions, deadlines, and reminders
- Provide high-standard typing and general administrative support
- Ensure confidentiality and security of sensitive information at all times
- Undertake and manage ad hoc projects and research tasks
- Support the development and maintenance of electronic document management systems
- Promote good administrative practices across teams and disciplines
- Provide cover for other Executive Support/PA roles when required
Requirements
- Extensive professional minute-taking experience in a busy environment
- Previous experience working at Personal Assistant (PA) or Executive Support level
- Strong organisational and administrative skills
- Excellent written communication and attention to detail
- Ability to manage confidential information with discretion
- Confident working independently and managing multiple priorities
- Experience supporting meetings, senior stakeholders, and complex scheduling
Additional Information
This role requires a high level of professionalism and reliability. No hybrid or home working during the initial three months (subject to review thereafter). Flexibility and adaptability are essential due to the nature of the workload.
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