Payroll & HR Administrator in Alness

We are seeking an experienced Payroll and HR Administrator to join our clients team based in Alness. The purpose of the role is the accurate and timely administration of the company's payroll, ensuring compliance with all relevant legislation and company policies. The successful candidate will also provide administrative support across a range of HR activities. This role is ideally suited to someone with proven payroll experience who enjoys working in a fast-paced environment and has a strong understanding of payroll, statutory requirements, and HR administration.

Duties include:

• Payroll
• Prepare, process, and administer the monthly payroll for all employees.
• Ensure payroll is processed accurately and within agreed deadlines.
• Calculate and process overtime, shift allowances, bonuses, statutory payments, salary adjustments, deductions, pensions, and other payroll elements.
• Administer statutory payments including Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP), Statutory Paternity Pay (SPP), and other family-related payments.
• Process starters, leavers, contractual changes, and employee amendments.
• Ensure compliance with HMRC legislation, PAYE, National Insurance, pension auto-enrolment, and other statutory obligations.
• Liaise with software providers, pension providers, HMRC, and other external bodies.
• Reconcile payroll reports and maintain accurate payroll records.
• Respond to employee payroll queries professionally and confidentially.
• Support payroll audits and prepare payroll reports for management and finance.
• Maintain confidentiality of payroll data and ensure compliance with data protection legislation.
• HR Administration
• Maintain accurate employee personnel files and HR records.
• Produce employment contracts, offer letters, and employment-related documentation.
• Administer new starter and onboarding processes.
• Process employee changes including promotions, salary reviews, transfers, and contractual amendments.
• Monitor probation review dates and support the appraisal process.
• Maintain absence, holiday, and training records.
• Assist with recruitment administration, including arranging interviews and issuing correspondence.
• Administration of disciplinary, grievance, and absence management procedures.
• Assist with HR reporting, employee data analysis, and management information.
• Support HR projects and continuous improvement initiatives.
• Provide general administrative support to the HR department.

Person Specification:

Essential

• Significant experience in payroll administration.
• Demonstrable experience of processing end-to-end payroll with minimal supervision.
• Strong knowledge of UK payroll legislation, PAYE, National Insurance, statutory payments, and pension auto-enrolment.
• Experience using payroll software and HR information systems.
• Excellent attention to detail and a high level of numerical accuracy.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational skills with the ability to manage multiple deadlines.
• Ability to handle confidential information with discretion and professionalism.
• Strong communication and interpersonal skills.

Desirable

• Previous experience providing HR administrative support.
• Experience of time and attendance systems.
• Experience using ERP or integrated HR and payroll systems.
• Understanding of employment legislation and HR best practice.

Qualifications

• GCSEs / Nat 5s including Maths and English.
• Payroll or Business Administration qualification would be advantageous, but not essential.
• CIPD Level 3 Foundation Certificate in People Practice (or willingness to work towards).

Personal Attributes

• Highly organised and methodical.
• Excellent attention to detail and accuracy.
• Trustworthy with a high level of integrity.
• Able to prioritise competing workloads and meet strict deadlines.
• Proactive and able to work independently.
• Strong customer service approach when dealing with employees and managers.
• Flexible and adaptable within a busy manufacturing environment.