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- Tasks: Support a busy Director with admin tasks, diary management, and meeting coordination.
- Company: Join a growing manufacturing company in Newcastle upon Tyne, known for its dynamic environment.
- Benefits: Part-time role with flexible hours, perfect for balancing studies and work.
- Why this job: Gain valuable experience in a supportive team while enhancing your organisational skills.
- Qualifications: Previous PA experience, GCSEs in Maths and English, and strong communication skills required.
- Other info: Opportunity to work closely with directors and contribute to various departments.
The predicted salary is between 24000 - 36000 £ per year.
We are looking to recruit an experienced PA/Assistant to work for a busy Director in an expanding Manufacturing company based in the West of Newcastle upon Tyne.
This is a part-time role 2-3 days per week.
We are looking for someone to join the team to ensure the smooth running of the office on a day-to-day basis whilst working closely with Directors and Team members.
Someone who is highly organised, able to multitask and can work towards deadlines.
The role
- General admin support including booking travel, organising diaries and appointments.
- Taking calls from customers and suppliers.
- Diary management, travel management, corporate hospitality, organising and coordinating itineraries for internal and external meetings.
- Arranging calls and booking meeting rooms, organising events and managing meeting agendas.
- Organise and schedule meetings and appointments on behalf of Partners.
- Taking and distributing meeting minutes.
- Liaison with production and internal departments.
- Distribution of bills, managing various rotas, maintaining organisational charts and processes library.
- Supporting the preparation of reports, presentations, and general business correspondence as needed.
- Maintaining an organised and efficient office environment, including managing filing systems (physical and electronic) and ensuring shared spaces are tidy and presentable.
- Typing letters, agendas, emails and ad hoc clerical work as needed.
- Using MS Office and in-house computerised systems.
Requirements for the role
- Previous PA/Secretarial experience to Director level.
- Highly organised, able to multitask and work towards deadlines.
- A flexible, can-do approach - ready to get involved in everything from client communications to meeting coordination.
- GCSE in Maths and English at Grade 4 or above (or equivalent).
- Excellent organisation and communication skills.
- Attention to detail.
- Ability to deal with colleagues at all levels.
- Discretion and Confidentiality.
- Ability to be proactive.
- Willingness to help other departments in this central role.
- Microsoft Office – Outlook, Excel, Word, PowerPoint experience.
- Diary and travel management experience.
Pa/Secretary employer: All Temps Recruitment
Contact Detail:
All Temps Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pa/Secretary
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Office applications like Outlook, Excel, Word, and PowerPoint. Being proficient in these will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This could include managing diaries, coordinating meetings, or handling travel arrangements.
✨Tip Number 3
Showcase your communication skills by being prepared to discuss how you’ve effectively liaised with different departments or stakeholders in past positions. This is crucial for a PA role where interaction with various levels of staff is key.
✨Tip Number 4
Demonstrate your proactive approach by thinking of ways you can contribute to the team beyond the basic requirements. Consider suggesting improvements for office processes or how you can enhance team collaboration during your discussions.
We think you need these skills to ace Pa/Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous PA/Secretarial experience, especially any roles where you supported Directors. Emphasise your organisational skills and ability to multitask, as these are key for this position.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how you've successfully managed diaries, organised meetings, or handled communications in past roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any experience with diary and travel management. Mention your attention to detail and ability to maintain confidentiality, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential for a PA role.
How to prepare for a job interview at All Temps Recruitment
✨Showcase Your Organisational Skills
As a PA/Secretary, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the demands of the role effectively.
✨Familiarise Yourself with the Company
Research the manufacturing company and its operations. Understanding their products, services, and culture will help you tailor your responses and show genuine interest during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle challenging situations. Think of scenarios where you had to manage tight deadlines or resolve conflicts, and be ready to discuss them.
✨Demonstrate Discretion and Confidentiality
Since the role involves liaising with directors and handling sensitive information, be prepared to discuss how you maintain confidentiality in your work. Share examples that highlight your trustworthiness and professionalism.
