Contracts & Legal Administrator in City of London

In this important role on AlixPartners’ Legal-Compliance-Risk team, the person’s primary responsibilities will include reviewing, revising, and coordinating client engagement documents with members of the Global Engagement Letter Team and with the firm’s clients and internal stakeholders. In addition, the person will partner with the Legal Operations Director as one of the system matter experts on the Legal Team’s contract management tool (Ironclad). The person will also assist with corporate governance activities and regulatory filings across AlixPartners’ EMEA jurisdictions.

The position requires strong writing, organization, and communication skills, as well as excellent attention to detail and accuracy.

• Monitor and triage incoming requests via the contract management tool (Ironclad) and ticketing system (ServiceNow), ensuring timely and accurate handling.
• Coordinate global engagement documentation within the contract management tool, including confidentiality and non-disclosure agreements, engagement letters, and non-reliance letters.
• Support the Legal Team by responding to requests promptly, uploading documents to the contract management tool and reviewing submissions for compliance with firm standards.
• Coordinate running reports from the contract management tool as needed or requested.
• Coordinate communication with and between our firm’s clients, internal stakeholders, in-house counsel, outside professionals and service providers.
• Assist the Legal Operations Director in identifying and implementing new legal department tools to streamline new or existing practices, as well as managing design, rollout, and training for new systems.
• Assist the Legal Operations Director with budget matters and optimizing workflows within the Legal Department.
• Coordinate, track, and report on Risk Management Committee (RMP) and/or Subcommittee activities and approvals; including preparing materials for monthly meetings, initiating requests for approvals via email, scheduling ad hoc calls and providing RMP/Subcommittee support for the Chair of the RMP.
• Support corporate governance activities and regulatory filings across EMEA jurisdictions, including preparation and coordination of board and shareholder documentation, entity maintenance, and compliance tracking.
• Respond promptly to requests for information, documents, policies, templates, and instructions.
• Perform additional responsibilities as assigned.

This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities.

At least one year’s further education (equivalent to a Bachelor’s degree or higher) with 2+ years of experience as a paralegal, in purchasing, contracting or procurement or other relevant business experience. Practical business experience and familiarity with consulting industry is a plus.

Proficiency and willingness to work with technology related business tools is mandatory; the selected candidate will be expected to spend much of their time working with contract management tool (Ironclad), ticketing software (ServiceNow), MS Word, Excel, PowerPoint, and working/communicating via e‑mail (Outlook).

Fluency in English is essential and the ability to communicate clearly in French, German, Italian and/or Arabic would be a bonus but not essential.

High level of accuracy, attention to detail, and excellent proofreading skills. Excellent oral and written communication skills, including the ability to communicate detailed and complex information to others, at all levels. Proven organizational and time management skills. Ability to take direction and work independently within a matrix, team‑oriented environment; ability to work with a variety of people across cultures and geographic locations, to deliver consistent and timely results. Ability to work effectively in high‑demand situations, including responding to urgent requests as needed while prioritising multiple business objectives. Exceptional customer service and interpersonal skills. Personal characteristics such as common sense, teamwork, diligence, integrity, professionalism, high level of good judgment, strong sense of accountability, and proactive in resolving issues. Ability to handle and protect confidential, sensitive information. Excellent written and verbal communication skills in English. Additional language will be an asset. Willingness to work outside normal business hours, and in particular as unique projects/needs arise. Ability to work full‑time in an office and remote environment. Must be familiar with, and promote and abide by, our Core Values as defined by the AlixPartners Code of Conduct and foster an inclusive environment with people at all levels of an organization.