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- Tasks: Join our team to provide essential admin support in a dynamic environment.
- Company: We're a leading global business in vertical access solutions, operating across Europe, the Middle East, and Africa.
- Benefits: Enjoy a full-time role with a supportive team and opportunities for growth.
- Why this job: Be part of a fast-paced team where your contributions directly impact our success.
- Qualifications: Prior office experience and strong organisational skills are essential; a can-do attitude is a must!
- Other info: This role is based in Rushden, Northamptonshire, working Monday to Friday.
The predicted salary is between 30000 - 42000 ÂŁ per year.
We are an established, growing business and are the global leader in vertical access solutions using proven rack & pinion technology. Our products include Industrial lifts, Construction Hoists and Work Platforms, and we install & maintain our products all across Europe, Middle East and Africa from the UK office.
An exciting opportunity for an enthusiastic and proactive person to join our team in a fast-paced busy environment. You will play a pivotal role providing administrative support to a mixed team of personnel across our Industrial Division in the UK.
Job duties include:
- Arrange UK & International flights/hotels/visas etc for the Industrial division mobile workforce
- Maintain inbound communication lines for customers, suppliers and employees
- Invoice customers for the Industrial Team works (Onshore and Offshore)
- Work effectively to “month end” deadlines ensuring all invoicing and issues are resolved
- Ordering and distributing company PPE, ensuring safety of all employees
- POC for all travel and accommodation requests within the Industrial Division
- Maintaining contracts of hiring companies ensuring all workers have required equipment
- Approval of inbound invoices from third parties ensuring they are accurate and align with contracts
- Maintain a knowledge base ensuring that required information is available to employees when needed
- Liaise with suppliers, clients, and service technicians
- Administration of agreed Service contracts into our CRM system
What We’re Looking For:
You will have ideally worked in a fast-paced service administration role previously with an administration background. You will need to demonstrate an ability to work to deadlines with a high level of accuracy and with good all round IT skills.
Essential Experience:
- Prior office experience is required
- Excellent organisational and time management skills, with the ability to work under pressure and meet deadlines
- Strong communication skills, both verbal and written
- A team player with a can-do attitude and willingness to support colleagues
- Keen attention to detail, a problem-solving mindset, and the ability to handle sensitive information confidentially
- Experience with invoicing
- Positive, can-do, flexible, and adaptable attitude required
Desirable Experience:
- Experience with booking international travel
- Previous Scheduling/Planning
- Previous experience of using CRM systems
This is a full-time role, working Monday - Friday, based at our offices in Rushden, Northamptonshire.
Administrator employer: Alimak Group AB
Contact Detail:
Alimak Group AB Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as CRM systems. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects under tight deadlines in previous roles. This will show that you can thrive in a fast-paced environment.
✨Tip Number 3
Research the company’s products and services, especially their vertical access solutions. Understanding their offerings will help you speak confidently about how you can contribute to the team during your interview.
✨Tip Number 4
Prepare to discuss your experience with invoicing and financial administration. Be ready to share specific examples of how you've handled invoicing processes accurately and efficiently in past positions.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly in fast-paced environments. Emphasise skills like organisation, time management, and communication, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific experiences that demonstrate your ability to handle administrative tasks, such as invoicing or travel arrangements, and how you can contribute to the team.
Highlight Relevant Skills: In your application, clearly outline your IT skills and any experience with CRM systems. Mention your attention to detail and problem-solving abilities, as these are essential for managing contracts and invoices.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail and professionalism, which is vital for an administrative role.
How to prepare for a job interview at Alimak Group AB
✨Showcase Your Organisational Skills
As an Administrator, you'll need to demonstrate excellent organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, especially under tight deadlines.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing. Be ready to discuss how you've effectively communicated with team members, clients, or suppliers in previous roles.
✨Demonstrate Attention to Detail
Attention to detail is crucial in administration. Bring up specific instances where your keen eye for detail helped prevent errors or improved processes. This will show that you understand the importance of accuracy in invoicing and contract management.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle sensitive information. Think about potential challenges you might face in the role and how you would address them, showcasing your proactive mindset.
