At a Glance
- Tasks: Support senior leaders across EMEA and APAC with executive assistance and coordination.
- Company: Dynamic global company with a focus on innovation and collaboration.
- Benefits: Competitive salary, flexible working, and opportunities for career growth.
- Other info: Potential for career advancement into strategic roles like Chief of Staff.
- Why this job: Join a fast-paced environment and make a real impact on global operations.
- Qualifications: 5+ years supporting executives, strong organisational skills, and global travel expertise.
The predicted salary is between 55000 - 77000 € per year.
We are seeking a highly capable, commercially aware Executive Assistant to support senior leadership across EMEA and APAC. This role covers both traditional executive assistant administrative support whilst acting as a trusted partner enabling effectiveness, optimise time, and ensure seamless coordination across global teams, customers, and events. The successful candidate will operate in a fast-paced, international environment, supporting multiple executives and engaging across time zones, functions, and external stakeholders.
Key Responsibilities
- Executive Support & Time Management
- Manage complex, multi-time-zone calendars across EMEA and APAC
- Prioritise meetings in line with commercial objectives, customer engagement, and internal cadence
- Act as a gatekeeper to ensure executive time is aligned to highest-value activities
- Prepare high-quality briefing materials for meetings, events, and internal reviews
- Global Travel & Logistics
- Plan and manage complex international travel (multi-leg, multi-region itineraries)
- Coordinate visas, documentation, and compliance requirements
- Optimise travel schedules for efficiency, cost, and executive productivity
- Handle last-minute changes efficiently with minimal disruption
- Arrange and manage team meetings at offsite or Alianza Office locations to include logistics and broader event planning
- Commercial & Operational Support
- Support customer engagement activities including event coordination and meeting logistics
- Track key initiatives, executive priorities, and engagement cadence using project management tools
- Assist in preparation of presentations, reports, and executive communications
- Help maintain operational rhythm across conferences, leadership meetings, and customer visits
- Stakeholder Coordination
- Interface with senior stakeholders across Sales, Marketing, Product, and regional teams
- Coordinate with customers, partners, and external event organisers
Required Skills & Experience
- Executive Support Experience
- 5+ years supporting C-suite or VP-level executives in a fast-paced, global environment
- Proven ability to manage competing priorities across multiple senior stakeholders
- Global Operations & Travel Expertise
- Deep experience coordinating complex international travel & small events
- Strong understanding of global business rhythms, particularly across EMEA and APAC
- Awareness of regional cultural nuances and time zone optimization
- Technical Proficiency
- Advanced proficiency in Microsoft Office Tools
- Strong experience with collaboration tools (Slack, Teams, Zoom)
- Proficient in project management
- Comfortable working with business systems such as CRM platforms (e.g., Salesforce)
- High standard of document and presentation creation (Word, PowerPoint, Excel)
- Problem Solving & Execution
- Demonstrated ability to remain calm under pressure and adapt quickly to changing priorities
- Strong decision-making capability with minimal supervision
- Proactive mindset—anticipates issues and resolves them before escalation
- Communication & Stakeholder Management
- Exceptional verbal and written communication skills in English
- Confident interacting with senior internal and external stakeholders
- Additional languages relevant to APAC markets are advantageous
Success Profile
This role will suit someone who:
- Thinks like an operator, not just an assistant
- Understands how executive time translates into business impact
- Thrives in a fast-moving, international environment
- Brings structure to complexity and calm to ambiguity
- Operates with a high degree of autonomy and ownership
Scope & Growth
This role has the potential to evolve into:
- Chief of Staff–type responsibilities
- Ownership of strategic project coordination
- Increased involvement in executive communications and planning
Location & Working Pattern
UK based preferred. Flexibility for occasional travel to support VP’s at key customer events. Versatility to reactively work across time zones when required.
Executive Assistant in London employer: Alianza, Inc.
As an Executive Assistant at our company, you will thrive in a dynamic and international environment that values your expertise and initiative. We offer competitive salaries, a supportive work culture that encourages collaboration across EMEA and APAC, and ample opportunities for professional growth, including potential pathways to Chief of Staff roles. Join us to be part of a team that prioritises innovation and excellence while providing the flexibility to adapt to global business rhythms.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can get you in the door.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. We want you to show up with questions that demonstrate your interest and understanding of their operations. It’s all about making a great impression!
✨Tip Number 3
Practice your pitch! We suggest you rehearse how you’ll present your skills and experiences relevant to the Executive Assistant role. Keep it concise and impactful—remember, you want to stand out!
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We’re all about building relationships, so let them know you appreciate the opportunity.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your experience in managing complex calendars and international travel, as well as your ability to support senior executives effectively.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Mention specific examples of how you've successfully managed competing priorities and supported C-suite executives in the past.
Showcase Your Technical Skills:Since this role requires proficiency in Microsoft Office and collaboration tools, make sure to mention your experience with these platforms. If you’ve used project management tools or CRM systems, don’t forget to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to see your application and get to know you better. Plus, it shows you’re serious about joining our team at StudySmarter!
How to prepare for a job interview at Alianza, Inc.
✨Master the Calendar Game
As an Executive Assistant, managing complex calendars is key. Before your interview, practice discussing how you prioritise meetings and handle scheduling across different time zones. Be ready to share specific examples of how you've optimised executive time in previous roles.
✨Show Off Your Travel Coordination Skills
This role involves planning intricate international travel. Prepare to talk about your experience with multi-leg itineraries and how you handle last-minute changes. Highlight any tools or systems you use to ensure smooth travel logistics, as this will demonstrate your organisational prowess.
✨Communicate Like a Pro
Exceptional communication is crucial for this position. Brush up on your verbal and written skills, and be prepared to discuss how you’ve effectively interacted with senior stakeholders in the past. Consider sharing examples where your communication made a significant impact on a project or event.
✨Be Ready to Problem Solve
In a fast-paced environment, being calm under pressure is essential. Think of scenarios where you had to adapt quickly to changing priorities or resolve issues proactively. Sharing these experiences will showcase your problem-solving abilities and your readiness for the challenges of the role.
