We are seeking a highly capable, commercially aware Executive Assistant to support senior leadership across EMEA and APAC. This role covers both traditional executive assistant administrative support whilst acting as a trusted partner enabling effectiveness, optimise time, and ensure seamless coordination across global teams, customers, and events.
The successful candidate will operate in a fast-paced, international environment, supporting multiple executives and engaging across time zones, functions, and external stakeholders.
Key Responsibilities- Executive Support & Time Management
- Manage complex, multi-time-zone calendars across EMEA and APAC
- Prioritise meetings in line with commercial objectives, customer engagement, and internal cadence
- Act as a gatekeeper to ensure executive time is aligned to highest-value activities
- Prepare high-quality briefing materials for meetings, events, and internal reviews
- Global Travel & Logistics
- Plan and manage complex international travel (multi-leg, multi-region itineraries)
- Coordinate visas, documentation, and compliance requirements
- Optimise travel schedules for efficiency, cost, and executive productivity
- Handle last-minute changes efficiently with minimal disruption
- Arrange and manage team meetings at offsite or Alianza Office locations to include logistics and broader event planning
- Commercial & Operational Support
- Support customer engagement activities including event coordination and meeting logistics
- Track key initiatives, executive priorities, and engagement cadence using project management tools
- Assist in preparation of presentations, reports, and executive communications
- Help maintain operational rhythm across conferences, leadership meetings, and customer visits
- Stakeholder Coordination
- Interface with senior stakeholders across Sales, Marketing, Product, and regional teams
- Coordinate with customers, partners, and external event organisers
- Ensure clear, consistent communication across global time zones
- Executive Support Experience
- 5+ years supporting C-suite or VP-level executives in a fast-paced, global environment
- Proven ability to manage competing priorities across multiple senior stakeholders
- Global Operations & Travel Expertise
- Deep experience coordinating complex international travel & small events
- Strong understanding of global business rhythms, particularly across EMEA and APAC
- Awareness of regional cultural nuances and time zone optimization
- Technical Proficiency
- Advanced proficiency in Microsoft Office Tools
- Strong experience with collaboration tools (Slack, Teams, Zoom)
- Proficient in project management
- Comfortable working with business systems such as CRM platforms (e.g., Salesforce)
- High standard of document and presentation creation (Word, PowerPoint, Excel)
- Problem Solving & Execution
- Demonstrated ability to remain calm under pressure and adapt quickly to changing priorities
- Strong decision-making capability with minimal supervision
- Proactive mindset—anticipates issues and resolves them before escalation
- Communication & Stakeholder Management
- Exceptional verbal and written communication skills in English
- Confident interacting with senior internal and external stakeholders
- Additional languages relevant to APAC markets are advantageous
This role will suit someone who:
- Thinks like an operator, not just an assistant
- Understands how executive time translates into business impact
- Thrives in a fast-moving, international environment
- Brings structure to complexity and calm to ambiguity
- Operates with a high degree of autonomy and ownership
- Comfortable working across time zones
This role has the potential to evolve into:
- Chief of Staff–type responsibilities
- Ownership of strategic project coordination
- Increased involvement in executive communications and planning
UK based preferred. Hybrid remote working. Flexibility for occasional travel to support VPs at key customer events. Versatility to reactively work across time zones when required.
How to prepare for a job interview at Alianza, Inc.
✨Master the Calendar Game
Get familiar with managing complex calendars, especially across different time zones. Practice prioritising meetings based on commercial objectives and think about how you can demonstrate this skill during the interview.
✨Showcase Your Travel Coordination Skills
Be ready to discuss your experience with planning international travel. Prepare examples of how you've handled last-minute changes or optimised travel schedules in the past, as this will show your ability to manage logistics effectively.
✨Communicate Like a Pro
Since you'll be interfacing with senior stakeholders, practice your verbal and written communication skills. Bring along examples of high-quality briefing materials or presentations you've created to showcase your technical proficiency.
✨Demonstrate Problem-Solving Prowess
Think of scenarios where you've had to remain calm under pressure or adapt quickly to changing priorities. Be prepared to share these stories, as they highlight your proactive mindset and decision-making capabilities.
