Legal Secretary

ALH Recruitment are looking to recruit x2 Legal Secretaries for our client who lead their competitive market, based in Spalding, Lincs. Our client is a top 150 national law firm with five strategically located offices across the Midlands and East Anglia.

Adopting a one-team ethos across all offices, with trusted advice being given by their recognised experts on a national spread, they pride themselves on building long-standing relationships with clients and bringing commercial know-how and lateral thinking to each case.

Working collaboratively as one team by:

• Building trust
• Driving to be better
• Embracing individual talent
• Making a difference
• Using big picture thinking that gets the detail right

The accountabilities within this job description support their strategic framework, which includes:

• Being trusted advisors to their clients and colleagues;
• Working to become recognised experts in our chosen specialisms;
• Developing long-standing relationships with key clients and our internal teams.

As the successful candidate, you will join other agricultural law specialists who are regarded as being among the best in their field. You will have empathy with the challenges faced by farm businesses and estates as they try to grow their businesses. This is an exciting opportunity to be involved in interesting and good quality work as a member of a growing team which looks outwards and thrives on delivering a great job for clients.

Responsibilities

• Provide the team with typing, secretarial and administrative support.
• Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.
• Assist with digital dictation and administrative support across the company in line with the Company’s work flow ethic.
• Transcribe and prepare all correspondence and documents through audio typing and word processing, using Company precedents where appropriate.
• Operate case management system including storing documents electronically - organising and attaching to relevant matters.
• Familiarity with all relevant computer packages including, but not limited to: PDF Docs, document conversion and tracked changes.
• Deal with administrative routines as required to include scanning, faxing printing and photocopying.
• Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving.
• Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents.
• Meet clients’ needs and ensure they are kept advised as necessary.
• Manage incoming and outgoing mail in all mediums i.e. post, DX, emails and fax transmissions.
• Make appointments, arrange meetings and maintain manager/fee earners diary as required including providing refreshments if necessary.
• Monitor compliance and Lexcel requirements.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Company’s standards for client care.
• Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment.
• Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence.
• Ensure the confidentiality of all the company’s and clients’ information.
• Appreciation of legal procedures and Company protocols.
• Any other reasonable requests from Fee Earners and/or Manager.

Skills and experience

• Experience as a legal secretary/secretary, including the use of a digital dictation tool.
• Computer literacy, with strong working knowledge of Microsoft Office.
• A typing speed of at least 65 wpm/90% accuracy.
• Excellent attention to detail, including spelling and punctuation.
• An ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
• An ability to organise own work effectively and plan well to meet required deadlines.
• Evidence of a problem solving 'can-do' attitude and the ability to work effectively in a team environment.
• Experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners’ work.

If you feel you have the skills and experience to step into this exciting Legal Secretary position, please apply below.