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- Tasks: Manage accounts payable, process invoices, and support finance operations.
- Company: Dynamic finance team in a leading SaaS company.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Why this job: Join a collaborative environment and enhance your finance skills while making an impact.
- Qualifications: 3-5 years in a similar role, ERP proficiency, and strong Excel skills.
- Other info: Great chance to work on diverse projects and develop your career.
The predicted salary is between 28800 - 43200 £ per year.
The role is designed for an experienced individual who enjoys a range of AP-focused duties and collaborating with both internal and external stakeholders to support broader accounting processes, is detail-oriented and highly reliable in delivering timely results and committed to continuous improvement.
The role’s primary responsibilities are to administer and execute accounts payable activities as part of the finance function, ensuring timely and accurate processing of supplier invoices, payments and related master data. The role plays an important part in maintaining the company’s Supplier Onboarding and other AP processes and delivering enhancements.
A broad understanding and experience of wider finance functions, such as accounts receivable and payroll, is preferred, as this role may be required to cover them as needed.
Key responsibilities/activities- Administer the accounts payable process in Workday, including onboarding new suppliers and processing invoices.
- Process and issue weekly supplier payment runs, ensuring accuracy and timeliness.
- Perform supplier statement reconciliations to verify balances and resolve discrepancies.
- Respond to vendor inquiries regarding payment status, statements and disputes in a timely manner.
- Prepare and maintain AP reports (e.g. AP aging and spend analysis).
- Close liaison with Finance Managers to coordinate payment and journal approvals.
- Maintain fixed asset ledger and fixed asset register.
- Maintain supplier master data in Workday.
- Contribute to the review and improvement of the Supplier Onboarding process.
- Assist with month-end and year-end close activities and related reporting.
- Administer the finance team’s shared email inbox.
- Contribute to ad hoc projects and compliance, e.g., ONS reporting, payment practice, tax reporting, system implementation, creation of bank accounts, etc.
- Support the audit process – internal and external.
- A minimum of 3 – 5 years of experience working in a similar role, preferably within the SaaS industry.
- Proficient in ERP system (preferably Workday).
- IT literate with advanced Excel skills.
- Ability to build and maintain relationships with internal and external stakeholders.
- Excellent attention to detail.
- Committed to continuous improvement.
- Experience of wider finance functions, such as accounts receivable and payroll.
- Good understanding of GAAP and accounting principles.
- Strong analytical and problem-solving skills.
- Ability to manage multiple priorities and deadlines.
Accounts Assistant employer: Alfasystems
Contact Detail:
Alfasystems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who work in accounts payable. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of ERP systems, especially Workday. We all know that being able to talk confidently about your experience with these tools can really set you apart from the competition.
✨Tip Number 3
Don’t forget to showcase your attention to detail! During interviews, share specific examples of how you’ve resolved discrepancies or improved processes in your previous roles. This will show employers you’re the reliable candidate they need.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team and contributing to our finance function.
We think you need these skills to ace Accounts Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Assistant role. Highlight your experience with accounts payable, supplier onboarding, and any relevant ERP systems like Workday. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a great fit. Don’t forget to mention your commitment to continuous improvement – we love that!
Show Off Your Attention to Detail: In accounting, details matter! Make sure your application is free from typos and errors. This shows us that you’re detail-oriented and reliable, which are key traits for the Accounts Assistant position.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. We can’t wait to hear from you!
How to prepare for a job interview at Alfasystems
✨Know Your Accounts Payable Inside Out
Make sure you brush up on your accounts payable knowledge, especially the processes in Workday. Be ready to discuss how you've handled supplier invoices and payments in the past, as well as any improvements you've made in previous roles.
✨Show Off Your Excel Skills
Since advanced Excel skills are a must for this role, prepare to demonstrate your proficiency. Think of examples where you've used Excel for reporting or analysis, and be ready to explain how you can leverage these skills to enhance the AP process.
✨Highlight Your Attention to Detail
This role requires a keen eye for detail, so come prepared with examples that showcase your meticulousness. Whether it's reconciling supplier statements or ensuring accurate payment runs, be ready to share specific instances where your attention to detail made a difference.
✨Emphasise Collaboration Skills
As you'll be working closely with both internal and external stakeholders, it's crucial to highlight your collaboration skills. Prepare stories that illustrate how you've successfully built relationships and resolved disputes with vendors or worked alongside finance managers.
