Accounts Assistant

Ready to do the best work of your life? Join us, and bring everything you have to solve the most fulfilling problems on the market. As a Gold accredited Investor in People we have everything you need to propel your career to new heights. Inclusion is the beating heart of Alfa so whoever you are, you can show up as your best self every day - be that from home, from our offices, or a little bit of both. We’ve got the tech, we’ve got the opportunities, all we’re missing is you.

Alfa is looking for an Accounts Assistant (Accounts Payable). The role is designed for an experienced individual who enjoys a range of AP-focused duties and collaborating with both internal and external stakeholders to support broader accounting processes, is detail-oriented and highly reliable in delivering timely results and committed to continuous improvement.

The role’s primary responsibilities are to administer and execute accounts payable activities as part of the finance function, ensuring timely and accurate processing of supplier invoices, payments and related master data. The role plays an important part in maintaining the company’s Supplier Onboarding and other AP processes and delivering enhancements.

• Core AP Operations

• Administer the accounts payable process in Workday, including onboarding new suppliers and processing invoices.
• Process and issue weekly supplier payment runs, ensuring accuracy and timeliness.
• Perform supplier statement reconciliations to verify balances and resolve discrepancies.
• Respond to vendor inquiries regarding payment status, statements and disputes in a timely manner.
• Prepare and maintain AP reports (e.g. AP aging and spend analysis).
• Close liaison with Finance Managers to coordinate payment and journal approvals.
• Maintain fixed asset ledger and fixed asset register.

• Contribute to the review and improvement of the Supplier Onboarding process.

• Assist with month-end and year-end close activities and related reporting.

• Administer the finance team’s shared email inbox.
• Contribute to ad hoc projects and compliance, e.g., ONS reporting, payment practice, tax reporting, system implementation, creation of bank accounts, etc.
• Support the audit process – internal and external.

• A minimum of 3 – 5 years of experience working in a similar role, preferably within the SaaS industry.
• Proficient in ERP system (preferably Workday).
• IT literate with advanced Excel skills.
• Ability to build and maintain relationships with internal and external stakeholders.
• Excellent attention to detail.
• Committed to continuous improvement.

• Experience of wider finance functions, such as accounts receivable and payroll.
• Good understanding of GAAP and accounting principles.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and deadlines.

With over 500 employees worldwide, we’re a leading provider of software and services to the global auto and equipment finance industries. Alfa Systems, our technology platform, is at the heart of some of the world’s largest asset finance companies. Key to the business case for each implementation is Alfa Systems’ ability to consolidate multiple client systems onto a single platform. Alfa Systems supports both retail and corporate business for auto, equipment, wholesale and dealer finance on a multijurisdictional basis, including leases/loans, originations and servicing. An end-to-end solution with integrated workflow and automated processing using business rules.

Our culture is vibrant, innovative and diverse, and we are proud of it. Ours is a close-knit community. Alfa employees are an eclectic mix and all are creative, dedicated and hardworking. We believe it is important to build close working relationships within our company, so we hold numerous team events and conferences that bring us together for socializing and team building. We all enjoy the work-life balance and the great culture, with plenty of social activities organized by the company.