At a Glance
- Tasks: Support the Director of Event Operations with admin tasks and diary management for exciting events.
- Company: Join the iconic Alexandra Palace, a hub for concerts, exhibitions, and sports.
- Benefits: Flexible part-time hours, diverse work environment, and a chance to be part of major events.
- Other info: Fixed term contract until January 2027 with opportunities for growth in a vibrant setting.
- Why this job: Be at the heart of thrilling events like the World Darts Championship and make a real impact.
- Qualifications: Experience in PA/EA roles, strong organisational skills, and excellent communication abilities.
About Alexandra Park and Palace. Alexandra Palace hosts a variety of events from concerts and exhibitions to live sports and street food festivals all year round. We have agreed a new deal that keeps one of sport’s most iconic events at its legendary home until at least 2031. From December 2026 the World Darts Championship will move into the Great Hall, to welcome a massive 180,000 fans across the three-week tournament.
About the Role
The Admin Assistant will provide high-quality admin and diary support to the Director of Event Operations enabling effective oversight and delivery of the PDC World Darts Championship as the competition increases in size and scope. The role will also ensure that administrative workload is managed efficiently across the annual events programme supporting the Director in delivering strategic projects. Diary management and minute taking experience are essential alongside experience supporting in a PA / EA role. This is a part-time role working 25 hours per week (e.g. Monday to Friday, 10:00 – 15:00) with flexibility to suit business needs. This is a fixed term contract expected to end 31 January 2027.
Responsibilities
- Proactively manage the Director of Event Operations diary, meeting and schedule
- Prepare agendas, papers and presentation materials ahead of meetings
- Attend key meetings to take accurate notes, minutes and actions
- Support general admin tasks linked to event planning and delivery including correspondence and document management
- Prepare relevant reports including financial and analytical
- Act as a central point of admin contact relating to Director of Event Operation's role and responsibilities
Essential
- Proven experience providing PA/EA support
- Experience managing competing priorities and working to deadlines
- Strong organizational skills
- Excellent written and verbal communication skills
- Discreet and professional
- Able to work independently with minimal supervision
- Flexible and adaptable in response to changing priorities
This is not an exhaustive list, please see the JOB PACK for further details and how to apply. We are committed to providing equality of opportunity and encourage job applications from people of all backgrounds. We strive to build a diverse and inclusive workforce that is representative of our community and helps us to deliver more for our visitors. We particularly encourage applications from candidates from ethnic minority backgrounds and candidates with disabilities.
Admin Assistant (Events) - Part Time, Fixed Term employer: ALEXANDRA PALACE
Alexandra Palace is an exceptional employer, offering a vibrant work culture that thrives on creativity and collaboration. As part of a dynamic team, the Admin Assistant will enjoy flexible working hours while contributing to high-profile events, including the iconic World Darts Championship. With a commitment to diversity and inclusion, employees are supported in their professional growth, making it a rewarding place to build a career in event management.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Assistant (Events) - Part Time, Fixed Term
✨Tip Number 1
Get to know the company! Research Alexandra Park and Palace, their events, and their culture. This will help you tailor your approach and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give us insights into the role and might even lead to a referral!
✨Tip Number 3
Prepare for the interview by practising common questions related to admin support and event management. We want you to feel confident and ready to showcase your skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Admin Assistant (Events) - Part Time, Fixed Term
Some tips for your application 🫡
Get to Know Us:Before you start your application, take a moment to explore our website and get familiar with what we do at Alexandra Palace. Understanding our events and values will help you tailor your application to show how you fit into our team.
Show Off Your Skills:When writing your application, make sure to highlight your experience in diary management and minute taking. We want to see how your skills align with the role of Admin Assistant, so don’t hold back on showcasing your organisational prowess!
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and structure your thoughts well. This will not only make it easier for us to read but also demonstrate your excellent written communication skills.
Apply Through Our Website:Don’t forget to submit your application through our official website! It’s the best way to ensure your application gets to us directly and is considered promptly. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at ALEXANDRA PALACE
✨Know Your Diary Management
Since diary management is a key part of the role, make sure you can discuss your experience in this area confidently. Prepare examples of how you've effectively managed competing priorities and kept schedules organised in previous roles.
✨Showcase Your Minute-Taking Skills
Be ready to talk about your experience with minute-taking. You might even want to bring a sample of minutes you've taken in the past to demonstrate your attention to detail and ability to capture key points accurately.
✨Demonstrate Flexibility and Adaptability
The job requires someone who can adapt to changing priorities. Think of specific instances where you've had to pivot quickly in your previous roles and be prepared to share those stories during the interview.
✨Communicate Clearly and Professionally
Excellent communication skills are essential for this position. Practice articulating your thoughts clearly and professionally, both verbally and in writing. Consider preparing a brief introduction about yourself that highlights your relevant experience and skills.
