At a Glance
- Tasks: Coordinate talent engagement programs and events while managing logistics and communications.
- Company: Join AMS, a global leader in talent solutions with an inclusive culture.
- Benefits: Enjoy competitive rewards, flexible work options, and a volunteer day off each year.
- Other info: Be part of a supportive community that values authenticity and growth.
- Why this job: Make a real impact by supporting diverse talent initiatives in a dynamic environment.
- Qualifications: Experience in coordination roles, strong organisational skills, and proficiency in Microsoft Excel.
The predicted salary is between 30000 - 40000 € per year.
Location: London, United Kingdom (4 days onsite/week)
Job Type & Duration: Fixed Term Contract – 12 months
Global, inclusive and innovative – welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work. We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.
The Role
We are looking for a detail‑oriented Talent Engagement Coordinator with a strong ability to manage programs, events, and internal communications to join a Tier 1 Investment Bank. The role entails coordinating logistics, maintaining trackers, and supporting stakeholder engagement initiatives. If you’re proactive, organized, and experienced in handling crucial communications and delivering accurate data reporting, we’d like to talk to you.
Key Accountabilities
- Support Talent Engagement Advisors with operational and logistical needs across firm‑wide and regional programs, events, and engagement initiatives
- Create, update, and maintain SharePoint sites and internal trackers (e.g., engagement programs, networks, events, and calendars)
- Schedule, organize, and support meetings and events (virtual, hybrid, and in‑person), including coordination with conference services and venue partners
- Manage room setup, materials distribution, and on‑site logistics for engagement programs and events
- Partner with internal teams and external vendors to support speaker coordination, technical needs, and production logistics
- Draft and distribute email communications related to Talent Engagement programs and events using firm‑approved tools
- Manage calendar invites and scheduling for speakers, vendors, and internal stakeholders
- Coordinate program and event briefings, including light research and preparation support
- Prepare follow‑up communications such as speaker thank‑you notes and post‑event materials
- Support employee engagement networks and forums, including responding to requests and maintaining shared resources
- Manage Talent Engagement calendars, mailboxes, and collaboration portals
- Pull and synthesize data from internal dashboards and reports; support preparation of Excel and PowerPoint materials for program updates and leadership review
- Assist with measuring program impact using qualitative and quantitative data
- Track program expenses, support budget management, and submit invoices as needed
- Provide ad hoc administrative and operational support to ensure smooth execution of Talent Engagement initiatives
Skills & Requirements
- Experience in a similar administrative, coordination, or program support role
- Client‑service mindset with a proactive and solutions‑oriented approach
- Ability to thrive in a fast‑paced, deadline‑driven environment
- Strong organisational, problem‑solving, and multitasking skills
- Ability to manage confidential information with discretion and exercise sound judgment
- Excellent interpersonal, written, and verbal communication skills
- Exceptional attention to detail
- Results‑oriented and dependable
Other Desired Qualifications:
- Strong Microsoft Excel skills (including VLOOKUPs and PivotTables) and PowerPoint experience
- Comfort with basic data analysis and reporting
- Strong experience managing content and workflows in SharePoint
Why AMS?
At AMS, we come from every walk of life – and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.
- Growth and development focused on your strengths
- The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions
- A team that values being Passionate, Bold, and Authentic
- Supportive communities such as our Employee Resource Groups (ERGs)
- Volunteer day – you get one additional paid day off each year to volunteer for a cause that matters to you
- A competitive reward and benefits package*
- Flexibility in how and where you work*
*Details may vary slightly depending on your location, local labour law, etc.
Our statement
We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic. If you require any accommodations or have any accessibility needs, please reach out via email or make a member of our Talent Acquisition team aware at any time. We take pride in being Disability Confident. This helps to ensure that you can be interviewed fairly if you have a disability, long‑term health conditions, or are neurodiverse. You will be shortlisted based on minimum criteria for the role and will be offered support and/or adjustments for the recruitment process if you wish.
If you’re ready to bring your skills, curiosity, and passion, click Apply and let’s explore what we can achieve together!
Talent Program Coordinator in London employer: Alexander Mann Solutions
At AMS, we pride ourselves on fostering a global, inclusive work environment that empowers our employees to thrive. As a Talent Program Coordinator in London, you'll benefit from a supportive culture that values growth and development, offering you the chance to explore diverse career paths within a leading organisation. With flexible working arrangements, a competitive benefits package, and opportunities to engage in meaningful community initiatives, AMS is an excellent employer for those seeking a rewarding and impactful career.
StudySmarter Expert Advice🤫
We think this is how you could land Talent Program Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. It shows you're genuinely interested!
✨Tip Number 3
Practice your answers to common interview questions. This helps you sound confident and articulate when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and keep you top of mind.
We think you need these skills to ace Talent Program Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in program coordination and event management. We want to see how your skills align with the Talent Program Coordinator role, so don’t hold back!
Show Off Your Organisational Skills:Since this role is all about managing logistics and keeping things on track, give us examples of how you've successfully organised events or managed multiple tasks at once. We love a good story about problem-solving!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your key achievements and skills. Remember, clarity is key!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Alexander Mann Solutions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Talent Program Coordinator role. Familiarise yourself with the key accountabilities and required skills mentioned in the job description. This will help you tailor your responses and demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples of how you've successfully managed programs or events in the past. Be ready to discuss specific tools you’ve used, like SharePoint or Excel, and how they helped you stay on top of tasks and deadlines.
✨Communicate Clearly and Confidently
Excellent communication is key for this position. Practice articulating your thoughts clearly and concisely. You might want to prepare a few anecdotes that highlight your interpersonal skills and ability to handle confidential information with discretion.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and the specific challenges the Talent Engagement team faces. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
