Recruitment Coordinator - Early Careers & Campus in Glasgow

Global, inclusive and innovative – welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work. We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking. What if your skills mattered more than your job title? At AMS, we’re building teams that are curious, collaborative, and committed to doing great work. We’re looking for a Recruitment Coordinator – Early Careers & Campus who enjoys learning and values teamwork. The coordinators are key essential in driving our talent attraction strategies, supporting an effective recruitment process. Through building strong stakeholder relationships and acting as a trusted advisor, our Coordinators aim to find the best talent in the market.

Operating since 2003, our specialist global practice supports strategy and outsourced delivery of a diverse range of early careers programmes including: apprentice, intern, graduate, MBA, industrial placements, work experiences and insight programmes. Today we partner with a portfolio of 19 clients globally and have supported almost 26,000 hires through our outsourcing services and completed 17 advisory projects consulting on early careers strategy, process, technologies, assessment and brand and attraction in the 2021-22 season.

Key Accountabilities

As an Early Careers & Campus Recruitment Coordinator onsite at the Morgan Stanley offices in Glasgow, you will provide efficient and flexible administrative support to the recruitment process of their emerging talent programmes. Working closely with the onsite Campus Recruiters, you will act as the main point of contact for all candidate management focusing on the following areas:

• Candidate queries
• Interview scheduling
• Creating candidate and assessor packs
• Feedback
• Expense management
• Candidate travel arrangements
• Candidate divisional event management
• Interview and assessment centre logistics

You’ll work collaboratively, build, and maintain strong working relationships between candidates, Recruiters, and key stakeholders, ensuring that they are continually appraised and updated on the relevant processes. You will be managing all candidate interview requests ensuring they are processed in a timely manner. This role is working with different divisions across the Infrastructure function. You will need to have the ability to work with combined priorities and different work tasks that rotate throughout the annual cycle and across the different business areas you support. You will also need to have high attention to detail ensuring the correct processes are aligned to the task. You’ll assist with the planning of events for the Summer Internship Programme, giving you additional scope to learn another part of the recruitment process. You’ll manage various administration activities to support the effective running of the recruitment process and organise, plan, and prioritise your workload based on daily administration request volumes. Updating applicant tracking systems and recruitment trackers will be part of your day-to-day role, ensuring accurate and thorough data accuracy. You will often be asked to complete daily, weekly, monthly and quarterly reports as required. Through close communication, you’ll be working closely with our client and managing their needs and expectations.

Skills & Requirements

Must haves:

• You’ll have current experience of working in an administrative role within a financial or professional services industry
• You’ll have a passion and interest in HR and Recruitment services specifically
• Excellent problem‑solving abilities and are proactive, responsive and resourceful
• Excellent team player with the ability to coordinate the workload of other team members where required
• Client‑focused with outstanding judgment and excellent attention to detail
• You thrive in a fast‑paced ambiguous environment and can manage changing priorities while meeting deadlines and keeping the client and team updated
• Excellent verbal & written communication skills and the ability to build long‑lasting relationships with candidates, clients and colleagues

Nice to Haves:

• Demonstrable experience in projects and programme support
• HR or recruitment coordination experience
• Experience working with remote teams

Why AMS?

At AMS, we come from every walk of life – and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day – you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package
• Flexibility in how and where you work
• Hybrid model: Glasgow 3 days/week

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic. If you require any accommodations or have any accessibility needs, please reach out via email at [emailprotected] or make a member of our Talent Acquisition team aware at any time. We take pride in being Disability Confident. This helps to ensure that you can be interviewed fairly if you have a disability, long‑term health conditions, or are neurodiverse. You will be shortlisted based on minimum criteria for the role and will be offered support and/or adjustments for the recruitment process if you wish.