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For Companies At a Glance
- Tasks: Provide secretarial support and assist with financial management in a busy law firm.
- Company: Fast-paced, innovative law firm with a global reach.
- Benefits: Competitive salary, 25 days annual leave, private medical insurance, and flexible benefits.
- Why this job: Join a dynamic team and gain valuable experience in the legal sector.
- Qualifications: Strong organisational skills and experience in administration, preferably in a legal setting.
- Other info: Opportunity for career growth in a supportive environment.
The predicted salary is between 19500 - 21750 £ per year.
The Company
Our client is a fast-paced, growing, and forward-thinking law firm supporting clients within the real estate sector and other innovative markets. The firm works with high-profile organisations and has local, national, and international reach, employing over 1,800 people across multiple UK offices and a wider global network of partner firms.
The Role
On behalf of our client, we are seeking a Junior Secretary to join their Real Estate team on a permanent, full-time basis. In this role you will provide comprehensive secretarial and administrative support to a busy team of fee earners. You will assist with financial management tasks, including disbursements, client balances, and client-specific billing requirements, and will prepare monthly invoices. You will also manage diaries, coordinate meetings, and support the production of high-quality documents and reports.
Responsibilities will include:
- Support the team by carrying out a full range of secretarial tasks.
- Assist with general administrative duties as required.
- Assist fee earners with financial management, including disbursements and client balances.
- Manage a range of client-specific billing requirements.
- Create monthly invoices to be issued to clients.
- Provide comprehensive diary management for all fee earners.
- Arrange internal and external appointments.
- Make arrangements for meetings and coordinate logistics.
- Book meeting rooms and external venues as required.
- Proofread, amend, and format legal reports and other documents in line with house style.
The Person
The ideal candidate will be highly organised with exceptional prioritisation skills and a strong ability to manage a large workload within a busy team environment. You will have gained administration experience, ideally in a legal or professional services environment. They are also looking for someone with the following skills and experience:
- Confident user of Outlook, Word, PowerPoint, and Excel.
- Experience using case management systems.
- Exceptional prioritising and organisational skills.
- Able to work in a busy environment.
The Salary
£24,500 - £26,000
The Hours
Monday to Friday 9 am - 5 pm
The Location
Bristol (Central Bristol, no car parking)
The Benefits
25 days annual leave, increasing to 30 days with length of service. Private medical insurance. Flexible benefits scheme.
Junior Secretary in Bristol employer: Alexander Mae Ltd
Contact Detail:
Alexander Mae Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Secretary in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the legal sector, especially those who work in real estate. Attend industry events or join relevant online groups to make connections that could lead to job opportunities.
✨Tip Number 2
Prepare for interviews by researching the firm and its clients. Understand their values and recent projects. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your organisational skills! Since the role requires managing diaries and coordinating meetings, consider setting up mock scenarios where you have to juggle multiple appointments and tasks.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Junior Secretary in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Junior Secretary role. Highlight your admin experience and any relevant skills, like diary management or financial tasks, that match what we're looking for.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role at our law firm and how your skills can support our Real Estate team. Keep it concise but impactful!
Show Off Your Tech Skills: Since we’re looking for someone confident with Outlook, Word, PowerPoint, and Excel, make sure to mention any specific experiences you have with these tools. If you've used case management systems, definitely include that too!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Alexander Mae Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Junior Secretary role and its responsibilities. Familiarise yourself with tasks like diary management, invoicing, and document preparation. This will help you speak confidently about how your skills align with what the firm is looking for.
✨Showcase Your Organisational Skills
Since the role requires exceptional prioritisation and organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks. Be ready to discuss how you handle busy environments and ensure that everything runs smoothly.
✨Brush Up on Tech Skills
As a Junior Secretary, you'll be using tools like Outlook, Word, PowerPoint, and Excel regularly. Make sure you're comfortable with these applications and can demonstrate your proficiency during the interview. If you have experience with case management systems, highlight that too!
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team, the firm's culture, and their expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
