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- Tasks: Join a small team to manage fuel records and ensure efficient deliveries.
- Company: Be part of a successful family business in East Bristol with a strong community focus.
- Benefits: Enjoy a collaborative work environment and the chance to grow your skills.
- Why this job: Make an impact by optimizing fuel management and enhancing customer relationships.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn!
- Other info: Perfect for high school or college students looking for hands-on experience.
The predicted salary is between 28800 - 43200 £ per year.
We are working with a highly successful, family business in East Bristol to help them find an Administrator to join their busy and successful Fuel Department. Working alongside a small team of three you will maintain records and calculate fuel usage for scheduling of fuel deliveries. Key tasks and main duties Maintain accurate and up to date records of all fuel management contracts Maintain regular contact with customers who have fuel management to better understand how they are using generators, therefore effecting efficient deliveries of fuel Liaising with the Fuel Team, Transport Manager, Logistics Manager and relevant remote depot personnel to ensure fuel delivery drivers are being used efficiently Producing all fuel management related paperwork (e.g. delivery notes, job sheets, purchase orders) and processing all completed delivery documentation to enable the production of timely invoicing. Raising and pricing all sales orders, with associated PODs to allow Accounts Department to raise and issue invoices to customers in a timely manner, Utilising supplier and customer rate widgets and other internal data to ensure the correct rates are being applied Liaising with the Accounts Department in all aspects of fuel management invoicing (such as customers queries or issues of non-payment) Troubleshooting fuelling requirements as required using all available resources – in the ev…
Administrator employer: Alexander Mae HR
Contact Detail:
Alexander Mae HR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarize yourself with fuel management systems and software. Understanding the tools used in the industry will not only help you during the interview but also show that you're proactive and ready to hit the ground running.
✨Tip Number 2
Brush up on your communication skills. Since you'll be liaising with various teams and customers, being able to clearly convey information and build relationships is crucial. Practice articulating your thoughts and experiences related to teamwork.
✨Tip Number 3
Research the company and its values. Understanding the family business aspect and their approach to customer service can give you an edge. Tailor your conversations to reflect how your values align with theirs.
✨Tip Number 4
Prepare examples of how you've handled administrative tasks in the past. Think of specific situations where you maintained records, managed schedules, or resolved issues, as these will demonstrate your capability for the role.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Administrator position. Make sure you understand the key tasks and responsibilities, as this will help you tailor your application to highlight relevant experience.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative roles or experiences that relate to fuel management, customer liaison, or logistics. Use specific examples to demonstrate your skills in maintaining records and managing documentation.
Showcase Communication Skills: Since the role involves liaising with various departments and customers, make sure to highlight your communication skills. Provide examples of how you've effectively communicated in past roles, especially in a team environment.
Tailor Your Application: Customize your cover letter to reflect your enthusiasm for the family business and the specific challenges of the Fuel Department. Mention why you are interested in this position and how you can contribute to their success.
How to prepare for a job interview at Alexander Mae HR
✨Know Your Fuel Management Basics
Make sure you understand the fundamentals of fuel management and how it impacts delivery schedules. Familiarize yourself with common terms and processes related to fuel usage and invoicing, as this will show your potential employer that you're prepared and knowledgeable.
✨Demonstrate Your Organizational Skills
As an Administrator, you'll need to maintain accurate records and manage multiple tasks simultaneously. Be ready to discuss your organizational strategies and provide examples of how you've successfully managed records or schedules in previous roles.
✨Show Your Communication Skills
You'll be liaising with various teams and customers, so it's crucial to demonstrate strong communication skills. Prepare to share examples of how you've effectively communicated with different stakeholders to resolve issues or improve processes.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities, especially regarding troubleshooting fuel requirements or handling customer queries. Think of specific situations where you've successfully navigated challenges and be ready to discuss your thought process.
