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- Tasks: Provide top-notch PA support, manage emails, travel, and events.
- Company: Join a dynamic team focused on smooth operations.
- Benefits: Flexible part-time hours, gain valuable experience, and develop your skills.
- Other info: Ongoing role with opportunities to learn and grow.
- Why this job: Perfect for those looking to kickstart their career in administration.
- Qualifications: Strong organisational skills and a proactive attitude.
The predicted salary is between 15 - 20 £ per hour.
On behalf of our client, we are seeking a Temporary PA / Administrative Assistant (2 days per week, ongoing). In this part-time role you will provide high-quality PA and administrative support to the Executive Assistant and the wider team. Key activities include mailbox management, travel arrangements, diary and calendar support, event assistance, file organisation, and CRM migration support. This is an ongoing role working closely with the Executive Assistant and other team members to ensure smooth day-to-day operations and effective project administration.
Responsibilities within this role will include:
- Manage a shared mailbox, monitoring, triaging, and actioning incoming emails.
- Arrange travel and accommodation, including preparing itineraries and expense information.
- Support the Executive Assistant with calendar and diary management, including scheduling meetings and managing diary conflicts.
- Support event logistics and related administration.
- Maintain and organise electronic and, if required, physical filing systems.
- Assist with CRM migration, including data migration support.
Temporary Part Time PA employer: Alexander Mae (Bristol)
Contact Detail:
Alexander Mae (Bristol) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Part Time PA
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Temporary PA role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for those interviews! Research the company and the team you'll be working with. Think about how your skills in mailbox management and diary support can make their lives easier, and be ready to share examples.
✨Tip Number 3
Show off your organisational skills! When you get the chance, demonstrate how you can manage multiple tasks like travel arrangements and event logistics seamlessly. This will set you apart from other candidates.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of resources to help you land that part-time PA gig, and applying directly can give you a better shot at getting noticed.
We think you need these skills to ace Temporary Part Time PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the role of a Temporary PA. We want to see how your skills in diary management, travel arrangements, and admin support can shine through!
Craft a Catchy Cover Letter: Your cover letter is your chance to show us your personality! Keep it concise but engaging, and explain why you’re the perfect fit for this part-time role. Don’t forget to mention your enthusiasm for supporting the team!
Showcase Your Organisational Skills: Since this role involves managing mailboxes and diaries, give us examples of how you've successfully organised similar tasks in the past. We love seeing real-life applications of your skills!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any updates from us!
How to prepare for a job interview at Alexander Mae (Bristol)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Temporary PA. Familiarise yourself with tasks like mailbox management and diary support. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role involves a lot of administrative tasks, be prepared to discuss your organisational strategies. Bring examples of how you've managed calendars or organised events in the past. This will give the interviewer confidence in your ability to handle the day-to-day operations smoothly.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing conflicting appointments or dealing with a busy inbox. Think through these scenarios beforehand and have clear, concise answers ready to showcase your problem-solving skills.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics or what a typical day looks like for the Executive Assistant. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.