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- Tasks: Provide top-notch PA support and help keep the team organised and efficient.
- Company: Join a dynamic team that values collaboration and efficiency.
- Benefits: Flexible part-time hours, gain valuable experience, and enhance your skills.
- Other info: Ongoing role with opportunities to learn and grow in a supportive environment.
- Why this job: Perfect for those looking to kickstart their career in administration and support.
- Qualifications: Strong organisational skills and a knack for communication.
The predicted salary is between 15000 - 20000 £ per year.
On behalf of our client, we are seeking a Temporary PA / Administrative Assistant (2 days per week, ongoing). In this part-time role you will provide high-quality PA and administrative support to the Executive Assistant and the wider team. Key activities include mailbox management, travel arrangements, diary and calendar support, event assistance, file organisation, and CRM migration support. This is an ongoing role working closely with the Executive Assistant and other team members to ensure smooth day-to-day operations and effective project administration.
Responsibilities within this role will include:
- Manage a shared mailbox, monitoring, triaging, and actioning incoming emails.
- Arrange travel and accommodation, including preparing itineraries and expense information.
- Support the Executive Assistant with calendar and diary management, including scheduling meetings and managing diary conflicts.
- Support event logistics and related administration.
- Maintain and organise electronic and, if required, physical filing systems.
- Assist with CRM migration, including data migration.
Temporary Part Time PA in Bristol employer: Alexander Mae (Bristol)
Contact Detail:
Alexander Mae (Bristol) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Part Time PA in Bristol
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Temporary PA role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for those interviews! Research the company and the team you'll be working with. Having a solid understanding of their operations will help you stand out as the perfect fit for the role.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed diaries, organised events, or handled multiple tasks at once. This will demonstrate that you're ready to tackle the responsibilities of a PA.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles like this one. Plus, it shows you're serious about joining the team!
We think you need these skills to ace Temporary Part Time PA in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the role of a Temporary PA. We want to see how your skills in diary management, travel arrangements, and email handling can shine through!
Craft a Catchy Cover Letter: Your cover letter is your chance to show us your personality! Keep it professional but let your enthusiasm for the role come through. Mention specific tasks from the job description that you’re excited about.
Showcase Your Organisational Skills: Since this role involves a lot of admin tasks, we’d love to see examples of how you’ve successfully managed multiple responsibilities in the past. Share any experiences that demonstrate your ability to keep things running smoothly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Alexander Mae (Bristol)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Temporary PA. Familiarise yourself with tasks like mailbox management and diary support. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role involves a lot of administrative tasks, be prepared to discuss your organisational strategies. Bring examples of how you've managed calendars or organised events in the past. This will give the interviewer confidence in your ability to handle the day-to-day operations.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing conflicting appointments or dealing with a busy inbox. Think of real-life examples where you've successfully navigated similar challenges, as this will highlight your problem-solving skills.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics or what a typical day looks like for the Executive Assistant. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.