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- Tasks: Support the Business Services and Strategic Leadership Teams with administrative tasks and meeting arrangements.
- Company: Join a dynamic team in North Somerset, dedicated to excellence and continuous improvement.
- Benefits: Enjoy hybrid working options and a competitive hourly rate of £15-17.
- Why this job: Gain valuable experience in a supportive environment while enhancing your organisational and communication skills.
- Qualifications: Previous administrative support experience and strong IT literacy are essential.
- Other info: Flexible hours from 8.30am to 5pm, Monday to Friday.
On behalf of our client, we are seeking a Temporary PA / Administrative Assistant to support our client for 3-6 months on a temporary basis. In this role, you will deliver seamless, proactive support to provide the highest level of administrative support for the Business Services Team and the Strategic Leadership Team members and their meetings. You will be enthusiastic, have a can-do attitude and always be aiming for continuous improvement.
Responsibilities will include:
- Assist in meeting arrangements
- Assist with Company Secretarial duties including arranging for the signing of deeds and other formal agreements, maintaining registers and corporate filings
- Assisting with management of the Board members library, liaising with colleagues
- Assist with the administration of the Disaster Recovery Business Continuity
- Support administrative requirements of the Business Services team
- Co-ordinate Corporate Subscriptions and affiliations administration
- Support the Corporate Administrator with SLT diary management, SLT events and activities, credit card reconciliations, SLT and team mileage claims, record keeping, conference bookings, SLT and Governance and Compliance Team travel and/or accommodation
The Person
For this role, our client is looking for someone who has previous administrative support experience and is seeking a role in Portishead, North Somerset. In addition to this, they are looking for someone with:
- A positive, can-do attitude
- Able to work confidently and collaboratively with colleagues
- High levels of attention to detail
- Experience of providing administrative support across teams and/or for senior colleagues
- Good communication and interpersonal skills
- Good IT literacy, and keen adopter of digital technology and flexible working methods
- Strong integrity and personal values
- Excellent scheduling and coordination skills
- Team focused with a flexible and solutions-focused approach, able to cope with unexpected and varied demands.
The Location: North Somerset + hybrid working
The Salary: £15-17 per hour
Hours: 8.30am - 5pm Monday - Friday
Temporary Personal Assistant in Bristol employer: Alexander Mae (Bristol) Ltd
Contact Detail:
Alexander Mae (Bristol) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Personal Assistant in Bristol
✨Tip Number 1
Familiarise yourself with the specific tools and software commonly used in administrative roles, such as Microsoft Office Suite and project management tools. Being proficient in these can give you an edge during interviews.
✨Tip Number 2
Network with current or former employees in similar roles to gain insights into the company culture and expectations. This can help you tailor your approach and demonstrate your understanding of the role during discussions.
✨Tip Number 3
Prepare examples from your past experiences that showcase your organisational skills and ability to handle multiple tasks simultaneously. Be ready to discuss how you've successfully managed competing priorities in previous roles.
✨Tip Number 4
Research the company’s values and recent projects to show your enthusiasm and alignment with their goals. This will help you stand out as a candidate who is genuinely interested in contributing to their success.
We think you need these skills to ace Temporary Personal Assistant in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative support experience. Emphasise skills like attention to detail, communication, and IT literacy that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role. Mention specific examples of how you've successfully supported teams in the past and your can-do attitude.
Highlight Relevant Skills: In your application, clearly outline your scheduling and coordination skills. Provide examples of how you've managed diaries or organised events, as these are key responsibilities in the role.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. A well-presented application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Alexander Mae (Bristol) Ltd
✨Show Your Enthusiasm
Make sure to convey your enthusiasm for the role during the interview. A positive, can-do attitude is essential for this position, so share examples of how you've approached challenges with optimism in the past.
✨Demonstrate Attention to Detail
Since the role requires high levels of attention to detail, prepare to discuss specific instances where your meticulousness made a difference. Bring up experiences where you successfully managed complex tasks or avoided errors through careful planning.
✨Highlight Your IT Skills
Be ready to talk about your IT literacy and any digital tools you’ve used in previous roles. Mention any software or systems you are familiar with that could be relevant to the administrative tasks outlined in the job description.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle unexpected demands. Think of examples from your past where you had to adapt quickly or manage multiple priorities, and explain how you navigated those situations effectively.
