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For Companies At a Glance
- Tasks: Support attorneys with administrative tasks in a leading intellectual property firm.
- Company: Pioneering European intellectual property firm with over 200 years of experience.
- Benefits: Competitive salary, generous leave, pension contributions, and private medical insurance.
- Other info: 12-month fixed term contract with excellent career growth opportunities.
- Why this job: Join a dynamic team and play a key role in managing intellectual property for world-class brands.
- Qualifications: Previous office experience as a Patent Secretary or similar role required.
The predicted salary is between 45000 - 50000 £ per year.
The Company
Our client is a full-service European intellectual property firm at the forefront of a rapidly changing IP landscape. As a trusted adviser to many world-class companies and brands, the firm has been regarded as a pioneer in handling intellectual property for over 200 years. It offers a truly integrated service, managing clients' intellectual property from inception to commercialisation, enforcement, litigation, and defence.
On behalf of our client, we are seeking a Patent Secretary on a 12 month fixed term contract to support attorneys within a leading intellectual property practice. The patent support function is instrumental to the business, ensuring attorneys and clients receive high-quality administrative and organisational assistance. In this role, you will provide full PA and administrative support to approximately six fee earners within their Chemistry team.
- Provide comprehensive diary management, including scheduling and coordinating in-person and virtual meetings, preparing relevant papers and presentations, and managing all associated logistics such as room bookings, refreshments, and liaison with internal teams.
- Manage extensive international travel itineraries, coordinating flights, accommodation, and schedules.
- Prepare invoices by reviewing and editing narratives, verifying client details, receiving unbilled WIP lists, and liaising with the accounts team as required.
- Prepare standard reporting letters proactively with minimal supervision.
- Manage files, including liaising with records teams to open new cases, update special instructions, scan documents, and manage case files via the document management system.
Previous relevant office experience as a Patent Secretary, Patent Administrator, or Legal Secretary within an intellectual property or legal team.
Salary: £45,000 - £50,000 per annum, depending on experience.
The Contract:
- 12 month fixed term contract.
- Full-time, 40 hours per week, Monday to Friday, 9:00 am - 5:00 pm.
- 25 days annual leave, increasing by 1 day per year up to 28 days.
- Employer pension contribution of 5% in the first year, increasing to 10% after one year's service.
- Private medical insurance.
- Life assurance of 4x base salary.
- Cycle-to-work scheme.
- Season-ticket loan.
Secretary for Property employer: Alexander Mae (Bristol) Ltd
Contact Detail:
Alexander Mae (Bristol) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary for Property
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend doing mock interviews with friends or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Secretary for Property
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Patent Secretary. Highlight your relevant experience in administrative support, especially within intellectual property or legal teams. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Chemistry team. Be sure to mention any specific experiences that relate to diary management and international travel coordination.
Showcase Your Organisational Skills: In this role, organisation is key! Use your application to demonstrate your ability to manage multiple tasks efficiently. Share examples of how you've successfully handled scheduling, logistics, or document management in the past.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Alexander Mae (Bristol) Ltd
✨Know Your Stuff
Make sure you understand the basics of intellectual property and the specific role of a Patent Secretary. Brush up on relevant terminology and processes, as this will show your potential employer that you're genuinely interested and knowledgeable about the field.
✨Showcase Your Organisational Skills
Since the role involves extensive diary management and coordination, be prepared to discuss your organisational strategies. Bring examples of how you've successfully managed multiple tasks or projects in the past, especially in a fast-paced environment.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, like managing conflicting schedules or dealing with last-minute changes. Think through some scenarios beforehand and have your responses ready to demonstrate your problem-solving skills.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the firm and the role. Inquire about the team dynamics, the types of cases they handle, or how they support their staff's professional development. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.